Finance Associate

The Finance Associate provides vital support to the finance and accounting team by ensuring accurate financial record-keeping, processing transactions, and assisting in reporting and compliance. This role is essential for maintaining smooth day-to-day financial operations and upholding the integrity of the company's financial data.

Reports to:

• Finance Manager
  
  

Key Responsibilities:

Bookkeeping and Data Entry

• Accurately record daily financial transactions (sales, purchases, expenses) using SAGE and Odoo accounting software
• Maintain ledgers, journals, and all relevant supporting documentation
• Reconcile accounting entries to ensure accuracy and consistency
  
  

Accounts Payable (AP)

• Process supplier invoices, verify details, and ensure timely payments
• Maintain records of vendor contracts, payment terms, and due dates
• Reconcile supplier statements and resolve billing discrepancies
  
  

Accounts Receivable (AR)

• Generate and issue accurate sales invoices to customers using CRM
• Reconcile and close jobs in coordination with Operations Team.
• Monitor accounts receivable, follow up on outstanding payments, and maintain aging reports
• Record incoming payments and match them to customer accounts.
  
  

Tax and Compliance Support

• Assist in preparing and filing VAT and other tax returns
• Maintain proper records for tax audits and financial inspections
• Support compliance with internal financial controls and external regulations
  
  

Payroll Assistance

• Gather and verify employee timesheets, leave records, and deductions
• Collaborate with HR and Finance Manager to ensure accurate and timely payroll processing
• Maintain records of employee reimbursements and expense claims
  
  

Financial Reporting Support

• Assist in the preparation of monthly financial reports and management summaries
• Compile and organize supporting documentation for audits or reviews
• Provide data and administrative support during financial close processes
  
  

Filing and Document Management

• Maintain a well-organized system for digital and physical financial records
• Ensure all documentation is properly labeled, filed, and easily retrievable
• Support archival of outdated financial documents in line with policy and legal guidelines
  
  

Communication and Coordination

• Serve as a point of contact for vendors, customers, and banks on routine finance matters
• Coordinate with other departments to collect financial information as required
• Support the finance team with administrative tasks and ad-hoc financial projects
  
  

Requirements

Qualifications and Experience:

• Bachelor's degree or Professional qualification in Accounting, Finance, or related field
• 2-4 years of experience in a finance or accounting support role
• Basic understanding of accounting principles and financial reporting
• Proficient in MS Excel and accounting software
• Experience in SAGE and Odoo is preferred.
  
  

Key Skills:

• Strong attention to detail and accuracy
• Good organizational and time management skills
• Ability to handle confidential information with integrity
• Strong communication and teamwork abilities
• Eagerness to learn and grow in a finance career