Finance Executive – Accounts Payable (Hotels)

Role Summary

The Finance Executive – Accounts Payable (Hotels) is responsible for managing end-to-end accounts payable operations related to hotel suppliers. This role ensures accurate reconciliations, timely invoice processing, and payments, while maintaining strong collaboration with internal teams and external partners. The role also supports month-end closing activities and drives continuous improvement in AP processes.

Key Responsibilities

Accounts Payable & Reconciliations

• Conduct daily and weekly reconciliations for hotel suppliers and direct hotel properties

• Manage reconciliation and reporting processes to ensure accuracy and completeness

• Review supplier invoices, validate accuracy, and prepare payments in a timely manner

• Book supplier invoices and payments into the accounting system accurately and on time

• Handle Virtual Credit Card (VCC) payments and related reconciliations

• Perform weekly bank reconciliations and ensure timely clearing

Stakeholder & Contract Support

• Liaise with the Hotel Contracting team to review contracts and validate financial documentation

• Support internal stakeholders with invoice payment status queries and reconciliations

• Communicate proactively with stakeholders to resolve issues and provide progress updates

Month-End Close & Controls

• Strictly adhere to month-end close deadlines, including reconciliations, invoice processing, and master data maintenance

• Actively manage aged items by coordinating with internal and external stakeholders across countries, entities, and functions

• Take ownership of data entry, reporting, analysis, and closing of outstanding items

Process Improvement & Documentation

• Identify process gaps and propose improvements to enhance efficiency, accuracy, and controls

• Take the lead in implementing process improvements and best practices

• Proactively share knowledge, ideas, and documented best practices with the finance team

Other

• Perform ad-hoc finance and operational tasks as required

Skills & Experience

• Experience in accounts payable, reconciliations, and supplier payments

• Strong attention to detail with a high level of accuracy

• Ability to manage multiple tasks and meet strict deadlines

• Strong communication skills with the ability to work effectively with internal and external stakeholders

• Analytical mindset with a focus on continuous improvement

• Comfortable working in a fast-paced, operational finance environment