Finance & Grant Officer

KEY RESPONSIBILITIES & DUTIES:

Financial Record-Keeping & Accounting

• Maintain up-to-date, accurate, and complete financial records in accordance with ITA's Standard Operating Procedures (SOPs) and donor guidelines.
• Post all financial transactions — including vouchers, receipts, payments, and journal entries — into the accounting software in a timely and accurate manner.
• Maintain and update the day book on a daily basis, ensuring cash-in-hand balances are reconciled with the ledger at all times.
• Prepare monthly bank reconciliation statements and submit to the Head Office finance team.
• Maintain computerized records of all financial data with regular backups to safeguard data integrity.

Budgeting, Forecasting & Reporting

• Prepare monthly project-wise financial forecasts and submit to the Head of Department for funds disbursement planning.
• Provide regular analysis of income and expenditure to senior managers, highlighting variances and proposing corrective actions.
• Support the preparation of high-quality financial reports for donors and management within prescribed timelines and formats.
• Assist programme staff in the preparation of project budgets, budget revisions, and financial forecasts.
• Coordinate with donors on financial reporting requirements and all related financial matters.

Grants Management & Compliance

• Ensure compliance with all grant agreement financial requirements, including allowable costs, procurement thresholds, and reporting deadlines.
• Review procurement documentation against prevailing SOPs and donor guidelines prior to disbursement of payments.
• Monitor grant expenditure against approved budgets and flag potential over- or under-spending to the line manager.
• Maintain accurate fixed asset and inventory records, reconciling periodically.
• Coordinate with Sindh Education Foundation (SEF) and other partners on subsidy tracking and financial reporting.

Internal Controls & Audit

• Ensure that all standard operating procedures and appropriate internal controls are consistently implemented to minimize fraud and error.
• Liaise with internal and external auditors during organizational and project audits, providing required documentation and explanations.
• Support implementation of audit recommendations and corrective action plans.
• Liaise with banks to trace funds and provide documentation required for bank account functionality.

Team Coordination

• Supervise finance support staff and provide guidance to ensure timely and accurate completion of assigned tasks.
• Maintain effective communication with programme, administration, and field teams on financial matters.
• Undertake any other tasks as assigned by the line manager.

Qualification & Experience:

• Bachelor's degree in Finance, Accounting, Commerce, or a related field; professional qualification (ACCA/CA part-qualified) preferred.
• Minimum 3–5 years of experience in financial management within an NGO, development organization, or donor-funded project.
• Demonstrated knowledge of donor financial reporting requirements (WFP, UNICEF, USAID, FCDO, or similar).
• Proficiency in accounting software (QuickBooks, Tally, or similar) and advanced MS Excel skills.
• Strong attention to detail, organizational skills, and ability to work to tight deadlines.
• Fluency in English and Urdu; Sindhi language skills an advantage.

Pay: Rs120,000.00 - Rs150,000.00 per month

Work Location: In person