Finance Manager

We are looking for a Finance Manager who prioritizes depth over volume, maintaining a focused client portfolio (approximately 3–4 clients) to deliver high-touch, strategic financial leadership.

Core Bookkeeping Responsibilities

· Transaction Recording: Log all income (sales, service fees) and expenditures (purchases, rent, utilities) into accounting software or ledgers.

· Bank Reconciliation: Match internal financial records against bank and credit card statements to identify and resolve discrepancies, unauthorized charges, or errors.

· Accounts Receivable (AR): Prepare and send invoices to customers, track incoming payments, and follow up on overdue accounts to maintain cash flow.

· Accounts Payable (AP): Manage and track unpaid bills from vendors and suppliers, ensuring payments are made on time to avoid late fees.

· Payroll Processing: Calculate employee wages, manage tax withholdings, process payments, and ensure compliance with employment regulations.

· Financial Reporting: Generate foundational reports for management, including:

o Profit and Loss (P&L) Statement: Summarizes revenue and expenses over a period.

o Budgeting: Prepare annual budgets and generate budget to actual report monthly

o Balance Sheet: Details assets, liabilities, and equity at a specific point in time.

o Cash Flow Statement: Tracks the movement of cash into and out of the business.

o Accountant: work with accountant on income tax preparation for all entities and tax saving strategies

· Inventory Management: Track unsold products and record stock adjustments for expired or sold items.

· Document Management: Organize and store receipts, invoices, and deposit slips to maintain an audit trail.

Routine Task Schedule:

Daily: Check bank feeds, record and categorize transactions, save receipts, and send immediate invoices. Review emails from CEO & COO and respond accordingly

Weekly: Analyze cash position by preparing AP & Cash Reports, pay vendors, and follow up on accounts receivable. Transfer funds between bank accounts when necessary

Monthly :Reconcile all bank/credit accounts, generate P&L and Budget to Actual Reports ROA and Personal Send out Rent Invoices and monitor Accounts Receivable

Ongoing: Manage Dashlane account for sensitive sign ins and passwords; work with property manager when needed for bill pay or any renter issues

Pay: Commensurate with experience

Work Location: Hybrid remote in Irving, TX 75060