Financial Administrator

Burnt Store Presbyterian Church

11330 Burnt Store Rd Punta Gorda, FL 33955

Financial Administrator Job Description

The Financial Administrator ensures that church financial records are updated in a timely and accurate manner following the church’s financial policies and procedures. Financial records include donor records, cash disbursements, accounts payable, accounts receivable, payroll, financial reports, budgets and donor-restricted fund records.

Job Classification:

This is a part-time (20-30 hours per week) , non-exempt position with limited benefits (retirement savings plan, vision, dental). Working from home on approved schedule is an option.

Responsibilities and Duties
Process payroll for church staff

The responsibilities of the Financial Administrator include, but are not limited to:

• Process payroll for church staff
• Accounts Payable, including timely and accurate preparation of checks and online payments for payment of expenses as authorized and directed by Committee Chair members, scanning of all payable documents to payment record in QuickBooks
• Prepare monthly financial reports in specified formats for Finance Committee
• Accounts Receivable, oversee the receipt of offerings and record thereof for each individual contributor toward their pledge, oversee the receipt of incoming funds for various church events and outside entity utilizing building use of the church, make deposits via bank software and bank organizations weekly
• Process incoming offerings made via PayPal, CheckFree and Vanco
• Reconcile monthly bank and investment account statements
• Work with auditors internal or external by providing all records necessary to perform any part of the audit/inspection
• Ensure the integrity of the church’s financial operations, maintaining efficient internal controls following the church’s financial policies and procedures
• Prepare and disseminate quarterly giving statements to members of the church
• May be required to attend meetings or events
• The Financial Administrator also assists with preparations for the church’s’ annual budget and annual financial audit.
• Provide backup of all financial data
• The Financial Administrator works with confidential information and must respect the privacy and confidences of church staff and church members

Qualifications and Skills

Three plus years of experience in bookkeeping or accounting, preferably in a church setting

• Thorough understanding of bookkeeping and basic accounting rules
• Proficiency with QuickBooks Online, Realm,Microsoft Office including Excel, Word and Outlook
• Experience with payroll required
• Good oral and written communication skills
• Ability to work with others, including staff, members and volunteers in a supportive team relationship with the ministries and mission of the church
• Ability to work independently to meet deadlines and manage time efficiently

Accountability

Reports to the Pastor as Head of Staff

Evaluation

• Performance evaluation will be made annually by Finance Elder and Head of Staff in conjunction with the Finance & Stewardship Ministry principals

Job Type: Part-time

Pay: $22.00 - $26.00 per hour

Benefits:

• Dental insurance
• Retirement plan
• Vision insurance

Work Location: Hybrid remote in Punta Gorda, FL 33955