Financial Office Book Keeper

Overview
Duties - Perform administrative support for busy construction company, primarily accounts receivable, accounts payable, insurance compliance and payroll

Invoice Customers

Create invoices, receive payments, track payments, and create monthly statements

Assist in following through & assist in A/R collection

File and Prepare Customer Completion Documents

Weekly Payroll and Bills

Calculate Hours for staff (Employees and Contracted Staff)

Review vendor invoices for discrepancies, apply invoices to job cost and tracking due dates

Print and prepare checks for approval

Calculate payroll for all staff, payroll taxes, and other human resources related duties.

Reconcile all bank and credit card accounts monthly

Tax Paying

File and pay monthly and quarterly taxes

Process tax withholding for Vendors and document properly

Generate, distribute and e-file annual 1099 and W2 forms

Insurance & Licenses Documentation

Track and document Workers Compensation and General Liability Insurance for all venders

Prepare Information for annual Insurance Audit

Renew Contractor Licenses

Requirements

Knowledge

3 to 5 years of financial office experience.

Proficiency with QuickBooks (Online) is a must.

Job Cost accounting, Contractor bookkeeping a plus.

Computer and software proficiency including Microsoft Word, Excel, Outlook, Online bill pay and banking

Licensed

North Carolina Notary (Or to obtain within 90 days of employment)

Work Traits

Must have the ability to work independently and as part of a larger team,

Adapt easily to change,

Maintain confidentiality,

Effective verbal and written communication skills

Pay: $20.00 - $25.00 per hour

Application Question(s):

• Do you have a comfortable working knowledge of QuickBooks - Online Version

Work Location: In person