Fiscal Coordinator

JOB
Summary ObjectiveThe purpose of this position is to coordinate with directors and management of assigned departments to accomplish the departments’ core mission by implementing the adopted operational and capital budgets and monitoring revenues and expenses.This class works independently, under limited supervision, reporting major activities through periodic meetings.

EXAMPLE OF DUTIES
ESSENTIAL FUNCTIONSThe essential functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the class as necessary.Provides effective and timely communication in person, over the phone, and in writing to both internal and external stakeholders and partners.Works with AP, Purchasing, and vendors to resolve invoice, PO, and billing issues.Interprets policies and provides appropriate guidance to departments.Prepares and submits journal vouchers to ensure revenues, expenses, and encumbrances are recorded appropriately on the general ledger throughout the year and during year-end close.Updates departments on changes in OMB policies and procedures.Mentors and provides expertise to other OMB staff and to agency counterparts regarding central management perspectives, Mayoral policy and local government processes.Coordinates with Grants Management division on financial reporting and with assigned departments on program activities, goals and funding impacts.Conducts training programs on the financial system and policies and procedures.Allocates and inputs department budgets into financial system during budget development.Assists assigned Metro agencies in compiling budget documents for annual budget development process.Prepares analysis of department activities and operations, including proposed service increases and decreases.Compiles and analyzes data and recommends solutions to financial, legislative and policy issues.Provides technical assistance to assigned departmental management staff on accounting, purchasing, payroll, policies and operations, budget preparation and budget adjustments.Completes special projects; performs research; prepares reports and correspondence.Maintains databases, records, files and budget data.Assists with Open Records Request responses.Prepares and reviews financial schedules and coordinates finance and accounting projects and programs with departments and external agencies.Communicates with other fiscal administrators to ensure consistent implementation of changes and revisions that will have a financial impact on departments.Coordinates with the department, Grants Management and Budget on mid-year Metro Council appropriations, including tracking project spending and providing updates as requested.Coordinates with General Accounting and departments to complete Fixed Asset, Inventory, and other asset reviews.Prepares and submits Designated Fund Balance and Carryforward documents.Serves as liaison between departments and OMB Business Solutions team to include evaluating system processes for efficiencies and testing for reporting and configuration changes.Performs related work as assigned.