Fixed Asset & Inventory Control Executive

Job Title: Fixed Asset & Inventory Control Executive

Key Responsibilities

Fixed Asset Management

· Maintain and update the Fixed Asset Register (FAR) for all medical and non-medical equipment.

· Coordinate asset tagging (barcoding/RFID) and ensure traceability across all departments.

· Perform periodic physical verification of assets and reconcile variances.

· Monitor asset condition, depreciation schedules, and useful life in compliance with accounting policies.

· Coordinate asset acquisitions, transfers, disposals, write-offs, and auction processes.

· Support annual external and internal audits with required asset-related documentation.

Inventory Control

· Manage inventory levels of medical supplies, pharmaceuticals, consumables, and general store items.

· Track inventory movement using ERP or hospital information systems (HIS).

· Conduct regular and cycle inventory counts; investigate and resolve discrepancies.

· Ensure proper storage, handling, and expiry management of medical consumables.

· Optimize stock levels to avoid stockouts or overstocking based on consumption patterns.

· Collaborate with procurement and pharmacy for restocking and demand planning.

Compliance & Documentation

· Ensure adherence to healthcare regulations, safety standards, and internal SOPs.

· Maintain comprehensive documentation for assets, inventory transactions, and audits.

· Support implementation of quality standards (e.g., JCI, NABH, ISO) relevant to asset and inventory control.

· Ensure proper documentation of equipment calibration, maintenance, and AMC/CMC records.

System & Process Management

· Utilize ERP/HIS modules for accurate data entry, reporting, and analysis (e.g., SAP, Oracle, Infor, Odoo).

· Develop and update asset and inventory control workflows for operational efficiency.

· Train department users on asset handling, inventory procedures, and system usage.

· Identify gaps and recommend process improvements to reduce loss/pilferage and enhance traceability.

Reporting & Analysis

· Generate regular reports on asset status, inventory levels, depreciation, and consumption trends.

· Analyse equipment utilization and advise on optimization opportunities.

· Present audit findings, variance analyses, and process improvement metrics to management.

Required Qualifications & Skills

Education

· Bachelor’s degree in Accounting, Finance, Supply Chain, Business Administration, or equivalent.

· Preferable: Certification in supply chain or asset management (e.g., CSCP, CIPS, CPIM).

Experience

· 3–5 years of experience in fixed asset management or inventory control.

· Healthcare sector experience (hospital, diagnostic center, medical device company) preferred.

· Hands-on experience with ERP systems and asset/inventory modules.

Technical Skills

· Strong Excel/ERP/HIS proficiency.

· Knowledge of asset tagging methods (barcode, RFID).

· Understanding of depreciation methods and basic accounting fundamentals.

· Familiarity with medical equipment categories and consumable management.

Soft Skills

· Strong analytical and problem-solving ability.

· Excellent communication and coordination skills.

· Detail-oriented with high accuracy.

· Ability to work independently and under pressure.

Job type: Full-time

Please send your resume to the HR Department BHY Hospital, Dehli Colony, off Chaudhry Khaleeq-uz-Zaman Road, Karachi. Email: career@bhyhospital.com

Job Type: Full-time

Work Location: In person