Forms Document Developer, Electronic Publishing Design Specialist 2

The Oregon Department of Human Services is proud to be an Equal Opportunity Employer. We are guided by our Equity North Star and our vision for a positive RiSE organizational culture that advances equity and diversity. We encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQIA2S+ community members, and others to help us achieve our vision of a diverse and inclusive community.

Join Our Creative Team!

We’re seeking an experienced Forms Document Developer, Electronic Publishing Design Specialist 2 to create advanced, interactive PDF form design solutions. In this role, you’ll use:

• InDesign, Adobe Acrobat Pro, and other Adobe Creative Suite applications, to develop high-quality, digitally accessible interactive PDF forms.

• PAC 2024 and CommonLook to test and remediate forms for full digital accessibility.

• Workfront to manage and track your form design projects.

This position operates at an advanced level, requiring independent decision-making, strong customer interaction, excellent troubleshooting and problem-solving skills, coding knowledge (including JavaScript, HTML, CCS, and some FormCalc), and broad technical digital accessibility expertise for eForms design in InDesign and Adobe Acrobat Pro. If you are creative, love forms, are detail-oriented, and ready to take on complex design and workflow challenges, we’d love to hear from you!

Summary of Duties

The primary purpose of the Electronic Publishing Design Specialist 2 position is to:

• Develop digitally accessible, interactive and print PDF form solutions and produce final deliverables using the Adobe Creative Cloud (primarily InDesign and Adobe Acrobat Pro), Microsoft 365 apps, and ADA compliance software (PAC 2024 and CommonLook),

• Coordinate printing and translation of PDF form deliverables,

• Use Workfront to manage all projects assigned to them, and

• Ensure all deliverables are compliant with the Americans with Disabilities Act (ADA), Section 508, and Web Content Accessibility Guidelines (WCAG) 2.1, in order to meet federal digital document accessibility requirements.

As a Forms Document Developer, you will:

• Produce custom, interactive, digitally accessible PDF forms for a variety of programs using applications including Adobe Creative Cloud (primarily InDesign and Adobe Acrobat Pro.

• Assess and design complex eForm submission workflows that prioritize process improvement, security, and meeting the specific business needs of each program.

• Plan and oversee production of complex and time-sensitive projects.

• Serve as project coordinator, collaborating directly with diverse Web, Graphic, and Forms/Design Team members, customers, and internal/external vendors to ensure project specifications and deadlines are met.

• Review materials to ensure compliance with agency publication standards, policies, and accessibility guidelines and standards.

• Test form designs for digital accessibility (manually, using Adobe Acrobat Pro, or using PAC 2024) and perform accessibility remediation steps when needed (manually, in the design file, or in CommonLook PDF).

• Coordinate the translation and printing of major program documents and forms.

• Provide consulting advice to staff throughout ODHS and OHA, in coordination with management and senior design staff, regarding available PCS services, form design, digital accessibility, translation, distribution, alternate formats, best practices, and legal requirements.

Minimum Qualifications

• Four years of graphics arts design production experience.

• A bachelor's or associate degree in Graphic Arts may substitute for two years of the experience.

• A bachelor's degree in fine arts with a minimum of 18 quarter (12 semester) hours of graphic arts courses may substitute for one year of the experience.

• NOTE: Applicants invited for an interview should be prepared to present a personal portfolio of their interactive PDF form design work for review at that time.

Essential Attributes

We are looking for candidates who are:

• Experienced using interactive PDF form design software — especially Adobe InDesign and Adobe Acrobat Pro — to create interactive, digitally accessible PDF forms that are compliant with the Americans with Disabilities Act (ADA), Section 508, and Web Content Accessibility Guidelines (WCAG) 2.2, to meet federal digital document accessibility requirements.

• Experienced with other software necessary for this position’s success, including tools like Adobe Creative Suite apps, Microsoft 365 apps, Adobe Workfront, PAC 2024, CommonLook PDF, Adobe Sign, Adobe Experience Manager Forms (AEM forms), and AEM Designer (formerly Adobe LiveCycle).

• Able to demonstrate strong visual design skills, including a good eye for layout, color, and typography, while following brand guidelines.

• Skilled in time-management, with the ability to plan work, stay organized, prioritize tasks, track deadlines, and handle multiple projects at the same time while coordinating work with internal teams and vendors.

• Able to coordinate translations and create alternate or accessible formats when needed.

• Collaborative, clear communicators who can explain design choices and work effectively with different teams and stakeholders, both independently and as a team, with people from diverse backgrounds.

• Self-motivated and adaptable, responding well to feedback and changing priorities.

The top candidates on the list will have specialized training or experience in designing interactive, digitally accessible PDF forms using Adobe InDesign and Adobe Acrobat Pro.

Attention all candidates! A cover letter of no more than two pages is required and must clearly address how you meet the essential attributes listed above. Applications submitted without a cover letter will result in disqualification of your application. Your application materials will determine if you are selected to move forward in the selection process. Please include detailed work and education history.

• Please make sure your application materials, resume and job history are clearly outlined as this information will be used to determine your starting salary range. If you are selected as the final candidate and a degree is listed as a minimum qualification for the position, please be prepared to provide verification of your completed education before moving forward in the hiring process. Note: Your resume and cover letter may be uploaded in the Resume/CV field on the online application.

• The use of outside resources such as Artificial Intelligence (AI) software during applicant skill assessments, examinations, and/or interviews is prohibited unless otherwise stated by the hiring agency. Unauthorized use of outside resources during the hiring process will result in disqualification.

• The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an educational institution during the application process.

Working Conditions

• Standard hours are 8:00 a.m. to 5:00 p.m. Pacific Time, Monday through Friday.

• This position is eligible for remote work; hybrid work option may be available.

• Operates in a fast-paced environment with frequent interruptions and shifting priorities.

• Flexibility is essential to meet tight deadlines.

• Requires regular interaction with government staff, agency partners and contractors.

• Performs duties with a high level of independence under general supervision from administrative leadership.

• Project assignments are typically managed through Workfront by a Team Lead, with established due dates and milestone reviews conducted by team leads or designated team members.

About Publications and Creative Services Office (PCS)

The Publications and Creative Services Office manage the writing, design, development, printing, and distribution of ODHS and OHA publications for internal and external audiences. The team's professionals provide the following services to you and other ODHS and OHA staff and partners:

• Support language access by providing translations and alternate formats

• Consult with ODHS and OHA staff and partners to plan professional-quality publications that reflect agency style guidelines and are appropriate to the audience

• Edit and proof materials created by staff experts and partners in their individual fields

• Write materials for ODHS and OHA programs and offices as requested

• Provide graphic design, layout, original and digital illustrations, forms creation, graphic artwork, and online and electronic materials for ODHS- and OHA-generated publications

• Coordinate printing and distribution of publications.

Background Checks and Requirements

• If selected as a finalist, we will conduct a criminal history and background check. Adverse criminal history or background check may lead to disqualification. Additional background check information.

• The Oregon Department of Human Services does not offer visa sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security’s I-9 form confirming authorization to work in the United States. ODHS will use E-Verify to confirm that you are authorized to work in the United States.

Benefits

• ODHS Employee Resource Group communities that promote shared learning.

• Cost of Living Adjustments.

• Annual salary increases (until you reach the top of the listed salary range).

• Amazing benefits package.

• Possible eligibility for the Public Service Loan Forgiveness Program.

Employment Preference

Veterans’ preference:

• Veterans’ preference information.

• How to submit your Veteran documents for preference. Please do not attach your Veterans’ preference documentation in the Resume/CV field of your application.

• NOTE: Effective, January 1, 2026, current and former servicemembers of the Oregon National Guard are eligible for preference in public employment, who meet the qualifications of the position. For more information, please visit, https://www.oregon.gov/jobs/Pages/Veterans.aspx

General Information

• This is a permanent, full-time position and is represented by the Service Employees International Union (SEIU).

• This recruitment may be used to fill future vacancies in the same classification.

Contact Information

• We invite you to contact the recruiter for accommodation requests under the Americans with Disabilities Act (ADA), application questions or job-specific questions.

• The recruiter for this position is Nora Leyva Esquivel. If you contact the recruiter, please include the job requisition number: REQ-198149.

• Email: Nora.L.LEYVA-ESQUIVEL@odhs.oregon.gov

• Phone (call or text): 503-269-4222