Front Desk/ Admin Assistant

Info Arab Media FZ-LLC / Al Mashhad is seeking a Front Desk/ Admin Assistant to join our existing HR Team in Dubai. The Front desk/ administrative assistant is responsible for performing administrative duties to support daily business functions and operations.

The Front Desk/ Administrative Assistant will perform the following duties:

• Answers incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel or department
  • Retrieves messages from voice mail and forwards to appropriate personnel
  • Takes and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable
  • Answers questions about organization and provides callers with address, directions, and other information
  • Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel
  • Monitors visitor access and issues passes when required
  • Orders, receives, and maintains office and kitchen supplies
  • Coordinates divisional and external scheduling requests
  • Submits travel related requests, and prepares travel itineraries and meeting agendas, as well as briefing materials. Reconciles travel expense reports and submit in timely fashion.
  • Support managers and supervisors in the attendance discipline process by researching company policies and procedures to compose letters for disciplinary action.
  • Create and establish communication correspondences, reports, and e-mails to various regional and state organizations.
  • Establish and maintain effective business relationships with external and internal customers, improving communication between customers and company.
• Support in any HR/ Admin related Issues
  
  
  
  
  

Requirements

• Strong knowledge of computer skills: Word, Excel,
• Strong communication skills both verbal and written
• Strong ability to build and manage internal and external customer relationships including colleagues, subordinates, and representatives of other agencies
• Creative problem solving and firm decision-making skills
• Ability to work harmoniously and effectively as part of a work team.
• Ability to work and meet tight targets/deadlines
• Ability to maintain objectivity and confidentiality