Front Desk Administrative Assistant

Job Title: Front Desk Administrative Assistant

Location: Atlanta

Salary Range: $55,000 – $60,000

We are partnering with a highly exclusive private equity firm seeking a polished and service-driven Administrative Assistant to serve as the face of the office. This individual will deliver a seamless, high-touch experience for executives, board members, investors, and guests while ensuring day-to-day operations run smoothly. The ideal candidate is proactive, detail-oriented, and thrives in a refined, fast-paced environment where professionalism and discretion are paramount.

Key Responsibilities

Front Desk & Visitor Experience

• Serve as the first point of contact, providing a welcoming and highly professional experience for all visitors
• Ensure consistent front desk coverage during business hours, executive meetings, and board meetings
• Manage visitor seating, desk assignments, and office space bookings
• Maintain awareness of conference room schedules and coordinate with Executive Assistants as needed

Conference Room & Meeting Support

• Prepare and reset conference rooms to maintain a polished and client-ready environment
• Launch and troubleshoot Zoom meetings in conference rooms
• Coordinate and oversee catering for board meetings, leadership meetings, and high-priority gatherings
• Ensure meeting spaces are fully stocked, clean, and presentation-ready at all times

Office Operations & Facilities

• Maintain cleanliness and organization of conference rooms, pantries, breakout areas, and supply rooms
• Restock snacks, beverages, and office supplies
• Monitor and discard expired food; manage refrigerators and shared spaces
• Prepare offices and workstations for new hires and visiting professionals
• Collect and distribute mail; create shipping labels and coordinate outgoing packages

Vendor & Administrative Support

• Order and manage office and pantry inventory through approved vendors
• Coordinate daily office lunches and accommodate dietary restrictions
• Submit expense reports and provide administrative support to leadership as needed
• Provide Executive Assistant coverage for senior leaders during PTO periods

Culture & Engagement

• Participate in planning and execution of firm-wide events and internal initiatives
• Serve as a culture ambassador, fostering a positive, polished, and team-oriented office environment

Qualifications

• 2+ years of administrative or front desk experience in private equity, finance, or a similarly professional environment
• Exceptional organizational skills and strong attention to detail
• Professional demeanor with outstanding interpersonal skills
• Proactive self-starter with a “no task too small” mindset
• High level of discretion, integrity, and sound judgment
• Strong written and verbal communication skills
• Proficiency in Microsoft Office (particularly Outlook); experience with Zoom and Concur preferred

This is an excellent opportunity to join a prestigious and highly respected private equity firm offering strong exposure and long-term growth potential within a collaborative, high-performing environment.

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Initiative for Hiring.