Front Desk Coordinator

We are looking for a detail-oriented Front Desk Coordinator to join our team in Houston, Texas. In this Contract to permanent position, you will play a crucial role in ensuring smooth daily operations, supporting office needs, and maintaining a welcoming environment for staff and visitors. This role offers an excellent opportunity to work within the Oil & Gas industry while contributing to administrative and front desk responsibilities.

Responsibilities:
• Maintain the cleanliness and organization of the lobby and conference rooms, ensuring they are always presentable.
• Coordinate conference room bookings, meetings, lunches, and other office reservations.
• Manage, monitor, and update the postage meter, including overseeing the reserve account and ordering preprinted envelopes.
• Facilitate business card orders and ensure copier and plotter supplies are stocked with paper, ink, and toner.
• Handle daily mail sorting and distribution, oversee outgoing mail, and arrange courier services as needed.
• Prepare FedEx packages and shipping labels, and manage FedEx supplies and inventory.
• Organize shredding bin services and greet visitors in the lobby as directed.
• Assist with ordering service awards and responding to reasonable staff requests approved by leadership.
• Issue and track building access cards and parking passes, and submit building maintenance requests.
• Process weekly and monthly check mailings and deposit refund and reimbursement checks to the bank.
• Experience with receptionist duties, including greeting guests and maintaining a detail-oriented front desk.
• Proficiency in managing multi-line phone systems and answering inbound calls effectively.
• Strong organizational skills with the ability to coordinate office supplies and reservations.
• Knowledge of courier and shipping services, including FedEx and postage meters.
• Familiarity with building management tasks such as access cards and maintenance requests.
• Ability to handle basic accounting-related tasks, such as mailing and depositing checks.
• Excellent communication skills to assist staff with special requests and interact with building management.
• Prior experience in office support roles within the Oil & Gas industry is a plus.
TalentMatch ^®

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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