Front Desk Receptionist

Job Summary
We are seeking an energetic and organized Front Desk Receptionist to be the welcoming face of our office. In this vital role, you will manage front desk operations, handle multi-line phone systems, and provide exceptional customer service to visitors and clients. Your positive attitude and professional demeanor will set the tone for our organization, ensuring smooth daily operations and a friendly environment. This paid position offers an exciting opportunity to develop your administrative skills while supporting a dynamic team.

Responsibilities

• Greet visitors warmly, verify appointments, and direct them appropriately within the office
• Manage multi-line phone systems, answer inquiries promptly, and route calls efficiently using professional phone etiquette
• Handle incoming and outgoing correspondence, including emails, mail, and packages
• Maintain organized filing systems, data entry records, and ensure accurate document proofreading
• Assist with office management tasks such as calendar management, scheduling appointments, and coordinating meetings
• Support administrative functions including bookkeeping with QuickBooks, managing invoices, and basic office bookkeeping tasks
• Provide customer support by addressing inquiries, offering information about services or products, and ensuring a positive experience

Requirements

• Proven office management or administrative experience with strong clerical skills
• Excellent computer literacy including proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace tools
• Experience with multi-line phone systems and phone etiquette standards
• Bilingual abilities are highly preferred to serve diverse clients effectively
• Strong organizational skills with attention to detail in proofreading, data entry, filing, and calendar management
• Familiarity with QuickBooks or bookkeeping software is a plus
• Ability to prioritize tasks efficiently using time management techniques
• Previous experience as a dental or medical receptionist is advantageous but not required; personal assistant experience is also valued

Join us as a Front Desk Receptionist and be part of a vibrant team dedicated to delivering outstanding service. Your enthusiasm and professionalism will help create a welcoming environment that leaves a lasting positive impression on everyone who walks through our doors.

Job Type: Part-time

Pay: $18.00 - $21.00 per hour

Expected hours: 20 per week

Benefits:

• Employee discount

Work Location: In person