Front Desk Receptionist

Overview

Must be available Monday and Tuesdays with a possibility of Wednesday

We are seeking an energetic and detail-oriented Front Desk Receptionist to be the welcoming face of our office.

In this vital role, you will manage front desk operations, serve as the first point of contact for visitors and callers, and ensure smooth administrative workflows. Your positive attitude, organizational skills, and ability to handle multiple tasks with efficiency will contribute significantly to creating a professional and friendly environment. This paid position offers an exciting opportunity to develop your office management skills while supporting our team’s daily operations.

Duties

• Greet visitors and patients warmly and direct them appropriately, ensuring a positive first impression.
• Manage multi-line phone systems, answer inquiries promptly, and schedule
• Handle incoming and outgoing correspondence, including emails, mail, and packages.
• Maintain appointment calendars, schedule meetings, and coordinate conference room bookings with precision.
• Utilize office software such as Microsoft Office and Google Workspace to prepare reports, spreadsheets, and presentations.
• Support office management tasks including inventory tracking, and supply ordering
• Assist with clerical duties and maintaining organized records.
• Provide excellent customer support by addressing inquiries professionally and courteously in person or over the phone.
• Contribute to a productive work environment through effective time management and organizational skills.

Skills

• Experience in office administration or clerical roles with strong organizational abilities.
• Excellent computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
• Familiarity with multi-line phone systems and professional phone etiquette.
• Knowledge of office management procedures including filing systems, and calendar management
• Exceptional customer service skills with a friendly demeanor and clear communication style.
• Ability to handle multiple tasks efficiently while maintaining attention to detail in a fast-paced environment.
• Experience in medical or receptionist roles is beneficial but not required

Pay: $20.00 - $25.00 per hour

Work Location: In person