Front Desk Receptionist

Job Overview
We are seeking an energetic and highly organized Front Desk Receptionist to be the welcoming face of our office. In this vital role, you will manage front desk operations, handle multi-line phone systems, and provide exceptional customer service to visitors and clients. Your proactive approach and excellent organizational skills will ensure smooth daily operations, support office management tasks, and foster a positive environment for everyone who walks through our doors. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a dynamic team.

Duties

• Greet visitors warmly, ensuring they feel welcomed and attended to promptly
• Manage multi-line phone systems, directing calls efficiently and professionally using proper phone etiquette
• Handle appointment scheduling and calendar management for staff and executives using Google Workspace or Microsoft Office tools
• Perform data entry, filing, and maintain accurate records with attention to detail and proofreading skills
• Support office management tasks such as supply inventory, mail distribution, and basic bookkeeping using QuickBooks or similar software
• Assist with clerical duties including typing documents, preparing correspondence, and organizing files
• Provide customer support by answering inquiries, offering information about services, and ensuring a positive experience for all clients

Qualifications

• Proven office experience with strong organizational skills and proficiency in computer literacy including Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace
• Excellent phone etiquette with experience managing multi-line phone systems in a professional setting
• Bilingual abilities are highly desirable to serve diverse client needs effectively
• Prior clerical or administrative experience, especially in medical or dental reception environments, is preferred
• Strong typing skills with attention to accuracy; ability to proofread documents thoroughly
• Knowledge of bookkeeping or QuickBooks is a plus for handling basic financial tasks
• Exceptional customer service skills with a friendly demeanor and the ability to handle multiple priorities efficiently

Join us as a Front Desk Receptionist and be the friendly face that keeps our office running smoothly! Your enthusiasm, organizational prowess, and commitment to excellent service will make a lasting impact on our team and visitors alike. This role is perfect for someone eager to grow their administrative career in a supportive environment that values professionalism and positivity.

Pay: $17.00 - $27.35 per hour

Work Location: In person