Front Office Coordinator

Job Summary
We are seeking a dynamic and highly organized Front Office Coordinator to be the welcoming face of our organization. This vital role involves managing front desk operations, providing exceptional customer service, and supporting office management functions. The ideal candidate will excel in multitasking, possess strong communication skills, and demonstrate proficiency with office technology and administrative tasks. Join us to create a positive first impression and ensure seamless daily operations in a fast-paced environment!

Duties

• Greet visitors, clients, and vendors warmly, ensuring a professional and friendly atmosphere at all times
• Answer and direct multi-line phone systems efficiently, maintaining excellent phone etiquette
• Manage appointment scheduling and calendar coordination for staff and executives
• Handle incoming and outgoing correspondence, including emails, mail, and packages with accuracy
• Maintain organized filing systems, data entry records, and ensure document proofreading for accuracy
• Support office management tasks such as supply inventory, room bookings, and general administrative support
• Utilize computer skills across Microsoft Office Suite, Google Workspace, QuickBooks (if applicable), and other office software to streamline operations

Requirements

• Proven experience in office management or administrative roles with strong clerical skills
• Exceptional customer service skills with a professional phone etiquette approach
• Proficiency in computer literacy including Microsoft Office (Word, Excel, Outlook), Google Workspace, and data entry tools
• Experience with multi-line phone systems and calendar management software
• Strong organizational skills with keen attention to detail in proofreading and filing tasks
• Excellent time management skills with the ability to prioritize multiple tasks efficiently

Join our team to be the cornerstone of our organization’s daily success! We value energetic professionals who thrive on providing outstanding support and creating an inviting environment for all visitors and staff. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a vibrant workplace!

Pay: $20.00 - $23.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person