Full-Charge Bookkeeper (Part Time)

About Civil CFO:
Civil CFO is an advisory-only Fractional CFO firm working exclusively with single- and family-owned construction companies across the country (typically $10M–$70M in revenue). Our HQ is in Dallas, less than a half mile from Watermark.

We're looking for a detail-oriented Part-Time Finance & Bookkeeping Assistant to own Civil CFO's internal bookkeeping and finance operations end-to-end.

You'll manage Ramp spend, run AP, support payroll, reconcile accounts, close the books each month, and keep our financials clean and current.

If you take pride in tight reconciliations, on-time closes, and making financial chaos disappear so leadership can focus on running the firm - this role is for you.

WHAT YOU'LL BE DOING

• Monitor and manage Ramp transactions 2–3x per week (review charges, attach receipts, add memos, and ensure correct coding per our rules)
• Proactively chase missing receipts from team members and maintain high receipt-completion rates
• Manage accounts payable end-to-end — process vendor bills (AP inbox, uploads to Ramp/QBO), maintain an up-to-date AP list, and schedule vendor payments for leadership approval
• Prepare payroll in Gusto for review and approval — enter new hires, process reimbursements, verify accuracy before submission, and save payroll reports to Google Drive
• Perform monthly bank and credit card reconciliations in QuickBooks Online
• Run month-end close — post journal entries, record accruals and prepaids, and produce clean financial statements
• Pull and distribute standard QBO reports (P&L, Balance Sheet, expense by category) and save them in the correct monthly folders
• Update Google Sheets tracking and dashboards using data exported from QBO
• Maintain clean, consistent file organization in Google Drive for financial documents (bills, contracts, payroll reports, bank statements)
• Follow and improve written checklists for weekly, bi-weekly, and month-end internal finance processes

ABOUT YOU

Requirements

• 3+ years of hands-on bookkeeping experience, including ownership of monthly close cycles
• Demonstrated experience running bank and credit card reconciliations independently
• Strong working knowledge of QuickBooks Online — categorization, journal entries, reconciliations, and standard report generation
• Comfortable working in tools like Ramp, Gusto, Google Workspace, and Slack (or similar)
• High attention to detail and accuracy with financial data — you catch your own mistakes before anyone else does
• Strong organizational skills and comfort working from (and improving) repeatable checklists
• Ability to handle confidential financial information with discretion
• Able to work in our Dallas office 2–3 days per week

Nice to Have

• Experience managing corporate cards and receipts (Ramp, Brex, Divvy, or similar)
• Prior experience supporting a small professional services firm (consulting, agency, finance, etc.)
• Familiarity with Excel/Google Sheets formulas (sum, filters, simple lookups, pivot tables)
• Experience supporting payroll administration in Gusto

COMPENSATION AND LOGISTICS

• $26–$32/hour, depending on experience
• ~15 hours per week with flex up to 20 during month-end close and growth periods.
• In-office in Dallas (near 635 and Hillcrest)
• Steady, part-time role with consistent weekly hours

Pay: $26.00 - $32.00 per hour

Benefits:

• Flexible schedule
• Health insurance
• Paid time off

Work Location: In person