General Litigation Secretary/Administrative Assistant (3 years required)

Job Overview
We are seeking a detail-oriented and organized Secretarial Assistant to support our team in various administrative tasks. The ideal candidate will be responsible for ensuring smooth office operations, managing schedules, and providing excellent customer service. This role requires strong communication skills, proficiency in technology, and the ability to handle multiple tasks efficiently.

Job description

Essential Job Functions:

• Drafts, Inputs, revises, and finalizes correspondence, memoranda and other legal documents.
• Proofreads documents and checks for appropriate formatting, spelling and grammar.
• Saves and enters billing for all electronic correspondence, faxes and incoming mail.
• Assists in scheduling of meetings with clients and other parties, as well as occasional scheduling of workers’ compensation-related appointments and depositions
• Prepares documents and packages to be sent via USPS, Certified Mail and UPS
• Assists in the delivery of documents and/or memorandum via personal delivery (generally, to Cook County Circuit Court)
• Prepares expense reports, mailings, and travel arrangements as necessary
• Provides back up/overflow assistance and secretarial support for attorneys as necessary.
• Access, download and save electronically received filings from e-filing services such as Odyssey, CM/ECF, and Illinois Workers’ Compensation Commission as necessary.
• Dictation

Other duties and projects as assigned.

Educational and Experience Requirements:

• At least 3 years of legal experience.
• Proofreading, attention to detail and solid grammar a must.
• High degree of proficiency with Outlook a must.
• High degree of proficiency with Word preferred.
• Experience with insurance defense litigation a plus.
• Fluency in Spanish a plus
• Knowledge of Odyssey and CM/ECF a plus

Skill Requirements:

Proficiency in Microsoft Programs (Word, Outlook, Excel). Legal citation and legal terminology expertise. Excellent grammatical and spelling skills. Familiarity with Clio or similar technology.

Job Type: Full-time

Pay: $45,000.00 - $55,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Work Location: Hybrid remote in Chicago, IL 60661