Government Portal submission Assistant- Civil Consultant eperience

Job Title: Submissions Assistant – Government Portals (Dubai Municipality)

Location: Dubai, UAE

Industry: Contracting / Consulting / Construction

Job Type: Full-time

Job Summary:

We are seeking a well-organized and detail-oriented Assistant to support our engineering/contracting/consulting team with submissions through Dubai Municipality and other UAE government portals. The ideal candidate will have extensive experience in dealing with government submission procedures and a solid understanding of construction or engineering consultancy practices in the UAE.

Key Responsibilities:

• Prepare, compile, and submit documents and drawings to Dubai Municipality (DM) and other relevant UAE government authorities (e.g., Trakhees, DDA, RTA, DEWA, Civil Defense, etc.)
• Track and follow up on submission status, resubmissions, approvals, and rejections.
• Coordinate with engineers, consultants, and contractors to ensure submission packages are complete and compliant with regulations.
• Maintain detailed records of all submissions, approvals, and communications with authorities.
• Handle portal logins, technical issues, and updates related to submission platforms.
• Ensure all documentation complies with UAE building codes, regulations, and municipality requirements.
• Liaise with project teams to ensure submission timelines are met.
• Stay updated on regulatory changes or updates from government authorities.
• Assist in preparing NOCs, completion certificates, and other official documentation.
• Provide administrative support related to project compliance and approvals.

Requirements:

• Minimum 2 years of experience in a similar role within the UAE, preferably in a contracting or consulting firm.
• Strong experience with Dubai Municipality (DM) submission systems and other UAE government portals (e.g., Trakhees, DDA, RTA, etc.).
• Familiarity with AutoCAD drawings, project documentation, and technical submission requirements.
• Excellent communication skills in English; Arabic is a plus.
• Highly organized and capable of handling multiple submissions and deadlines.
• Proficient in MS Office and able to use online portal systems effectively.
• Knowledge of UAE construction regulations, permitting processes, and authority workflows.

Preferred Qualifications:

• Diploma or degree in Civil Engineering, Architecture, or Construction Management.
• Experience in authority approvals, permits, and design drawing coordination.
• UAE driving license (optional but preferred).

Job Type: Full-time

Pay: From AED4,000.00 per month