Grants Administrator

Empowering women to break the cycle of addiction, homelessness, and incarceration.

Doors of Hope is a nonprofit organization, providing a unique, trauma-informed 12-month reentry and recovery program for women returning to the community following incarceration and outpatient substance use treatment for women. A strong understanding of grant regulations, attention to detail, and commitment to the nonprofit’s mission are essential to success in this role. This is a full time, 36 hour a week/4 workday schedule, with Fridays off.

POSITION SUMMARY

The Grants Administrator is responsible for managing all aspects of the grant lifecycle, from initial research and proposal development to data management and analysis, ongoing monitoring, billing, reporting, and closeout. Serves as a pivotal point of contact for grant-related inquiries and ensures agency and program compliance with grant guidelines and regulations. The ideal candidate has experience successfully writing grants and is organized and meticulous. This position requires a candidate who is highly skilled in verbal and written communication and collaborative planning, and who upholds the highest legal and ethical standards.

Supervises: N/A

Reports to: Executive Director

ESSENTIAL DUTIES AND RESPONSIBILITIES

· Grant Application Process: Research grant opportunities, prepare and submit applications, and track progress and outcomes.

· Proposal Development: Collaborate with program staff and leaders to gather information for grant proposals and ensure alignment with program and agency goals.

· Budget and Reporting: Develop and manage budgets, collaborate with the finance team, prepare financial reports, and ensure compliance with funding guidelines.

· Grant Monitoring and Compliance: Create and maintain systems to monitor grant funds and expenditures, ensure compliance with funding guidelines and regulations, and track deadlines.

· Reporting and Communication: Prepare and submit grant reports, serve as a point of contact for funders, applicants, and internal staff.

· Process Improvement: Identify and implement process improvements to increase efficiency and effectiveness.

· Collaboration: Work with various departments, including finance, accounting, program staff, and leadership.

· Participate in site visits, audits, and funder meetings as needed.

· Provide guidance and training to internal teams involved in grant preparation or implementation.

· Promote a culture of continuous learning and grant-related best practices across departments.

· Other duties as assigned.

QUALIFICATIONS

The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

· Bachelor’s degree or five years’ experience in grant administrator role

· Nonprofit funding, administration, or program development

· Fiscal management and budgeting

· Workflow and information systems development and maintenance

OTHER SKILLS

· Strong organizational and time management skills.

· Excellent written and verbal communication skills.

· Technical and grant writing skills.

· Knowledge of grant funding policies and procedures.

· Ability to work independently and as part of a team.

· Familiarity with grant management software and databases.

· Working knowledge of basic accounting and financial principles.

· Strong analytical and critical thinking skills.

· Skills in Microsoft 365 and Adobe to keep records, communicate, and organize data to support a paperless environment.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to stand, walk, sit, use hands to feel objects with tools or controls, reach with hands and arms, talk, and hear. May be required to lift 50-lbs. Specific vision abilities required by the job include close vision, color vision, peripheral vision.

WORKING CONDITIONS

Full-time: Four-day workweek | Monday-Thursday, 8:30am–5:30pm

Pay Range: $55,000-$60,000/annually

Work Remotely: Yes, Hybrid

Job Type: Full-time

Pay: $55,000.00 - $60,000.00 per year

Benefits:

• Paid time off

Schedule:

• Day shift

Experience:

• successful grant writing: 1 year (Preferred)

Work Location: Hybrid remote in Murfreesboro, TN 37130