Grants and Finance Manager

Position Details

• Schedule: Anticipated 30–40 hours per week
• Status: Hybrid/Remote (Milwaukee-based; occasional on-site work required for audits, systems work, or meetings)
• Compensation: $28–$30 per hour, based on experience
• Start Date: Immediate - Apply by Friday March 13, 2026, 11:59 pm.

About the Position - This role includes developing grant budgets for a small non-profit organization from proposal submission, through award, and close-out, ensuring alignment with program design, funding requirements, and accounting systems.

· The Grants & Finance Manager reports directly to Asha’s Executive Director and is responsible for day-to-day nonprofit accounting, bookkeeping, and grants financial management. This role ensures timely, accurate, and compliant financial reporting across multiple state, federal, and private funding sources.

· This position works hands-on in grant reporting systems and collaborates regularly with Asha’s CPA firm, vendors, and funders. The ideal candidate understands how strong financial systems directly support survivor services and organizational sustainability.

Key Responsibilities

Grants Financial Management & Reporting

· Develop and prepare grant budgets in collaboration with the Executive Director and program staff, including budget justifications, cost allocations, and supporting documentation

· Create and maintain grant budget templates that align with funder guidelines and organizational financial systems

· Support budget revisions and amendments throughout the grant lifecycle

• Prepare and submit monthly financial Billings/invoicing to funders as well as financial reports to grant funders using required reporting systems (including Wisconsin DCF, DOJ, and otherstate or federal portals)
• Upload accounting reports, expenditure documentation, invoices, and budget summaries into grant reporting systems
• Track grant expenditures to ensure compliance with approved budgets and funding requirements
• Support financial components of grant applications, renewals, and budget modifications

Accounting & Bookkeeping

• Monitor and manage and update Agency Budget regularly.
• Reconcile accounts and ensure financial records are complete, accurate, and audit-ready
• Maintain organized financial documentation to support transparency and compliance

Audit & Compliance Support

• Work regularly with Asha’s CPA firm on monthly reviews, annual audits, and compliance requirements
• Assist with audit preparation, including document gathering, reconciliations, and coordination with auditors
• Ensure adherence to nonprofit accounting standards and funder-specific requirements

Organizational Support

• Support internal financial controls and confidentiality requirements
• Participate in occasional in-person meetings related to audits, systems, or organizational needs

Minimum Qualifications

• Demonstrated non-profit bookkeeping and accounting experience
• At least two years of experience in nonprofit budget and justification development and grants management
• Ability to communicate effectively with diverse audiences
• Strong organizational skills with attention to detail and deadlines
• Ability to work independently with minimal supervision
• High degree of professionalism, ethics, and confidentiality
• Proficiency with QuickBooks and Microsoft Office 365 (especially Excel)

Highly Preferred

• Nonprofit accounting experience, particularly with state and/or federal grants
• Experience submitting financial reports through government grant systems (e.g., DCF, DOJ, or similar)
• Experience supporting audits and working directly with CPA firms

Cultural Commitment

All Asha staff are expected to uphold the organization’s mission and contribute to a workplace rooted in equity, cultural humility, and respect. Asha values work-life balance and supports the dignity and well-being of its staff.

Application Instructions

Please submit: (By March 13, 2025)

• A current resume with two references
• A one-page cover letter describing your interest in the role and how your experience supports Asha’s mission

Send application materials to: apply@ashafamilyservices.org

Asha Family Services is an equal opportunity employer. We value a diverse workforce and an inclusive culture. We encourage applications from all qualified individuals without regard to arrest or conviction, race, color, religion, gender, gender identity or expression, sexual orientation, age, national origin, marital status, citizenship, disability, or veteran status.

Pay: $28.00 - $32.00 per hour

Expected hours: 20.0 – 40.0 per week

Benefits:

• Paid time off

People with a criminal record are encouraged to apply

Work Location: Hybrid remote in Milwaukee, WI 53210