Grants Financial Compliance Manager

Position Summary
The Grants Financial Compliance Manager oversees financial compliance for all government and private grants, ensuring that spending, reporting, and documentation meet federal, state, local, and funder requirements. This role serves as Renaissances subject matter expert on grant regulations, monitors financial activity across programs, and provides guidance to ensure funds are used appropriately and in alignment with budgets, contracts, and organizational policies. The Manager partners closely with the CFO, DOF and Philanthropy to strengthen internal control, prepare accurate financial reports, support audits, monitoring visits and reduce compliance risk across the grant portfolio.

Essential Duties and Responsibilities
Grants Management, Funder Compliance & Communication

• Prepare grant billings, reimbursement requests, monthly/quarterly financial reports, drawdowns, and private funder requirements, this includes finalizing grant revenues for month-end reporting.
• Manage grants ensuring the terms of the contract are met, funds are not overspent, and appropriate expenses are reimbursed in a timely matter. Partner with program staff to monitor spending, ensure allowable use of funds, and prevent underspending or deficits.
• Maintain relationship and proactive communication with external funders ensuring Renaissance’s compliance with grant requirements. This includes ensuring timely responses to all financial inquiries, clarification requests, and compliance questions.
• Coordinate the implementation of grant awards and ensure post-award compliance.
• Compile financial (in conjunction with DOF and CFO) and non-financial data for the preparation of internal reports, compliance reports, and grant billings.
• Manages submissions of new/renewal grant applications to city, state, and federal governmental organizations on behalf of Renaissance.
• Aid with occasional private entity grant opportunities, and provide ad-hoc support, on request.
• Provide an overview of grant utilization for the Executive Team to advise on grants performing well, and highlight those grants requiring attention, corrective action, or budget revision to draw down and maximize use of available funds.
• Maintain a comprehensive grants calendar, tracking reporting deadlines, submission dates, contract billing cycles, and receivable aging.
• Prepare and maintain agency wide schedule of year-to-date budget vs actual grant reporting.
• Attend required funder training, webinars, meetings, monitoring visits, and onboarding sessions, ensuring the organization stays informed of new requirements or policy changes.
• Prepare support documentation for grant audits, site visits, program monitoring reviews.
• Perform other related duties and/or projects, as assigned.

Budgeting & Program Support

• Support the annual budgeting process, partnering with program directors to build accurate, mission-aligned budgets with grants.
• Prepare monthly budget-to-actual reports and provide analysis, trend insights, and recommendations to program leadership.
• Assist with reforecasts, mid-year adjustments, and scenario planning as needed.
• Serve as a key financial partner to Director of Finance, CFO, and program teams by monitoring budgets and programs financial data.

Audit, Compliance & Internal Controls

• Support annual financial audit and single audit through reconciliations and ensuring grant files, documentation, and supporting schedules meet audit and funder retention requirements.
• Ensure all grant financial processes comply with GAAP, Uniform Guidance, and internal policies.

Minimum Qualifications

• Bachelor’s degree in accounting, Finance, Business, or related field required.
• Proficiency with nonprofit accounting systems, grant trackers and Microsoft office products.
• Strong organizational, record-keeping, and independent decision-making skills
• 3-5 years of nonprofit accounting, grants management, and financial reporting experience.
• HUD and IDHS grant experience preferred.
• Strong understanding of nonprofit GAAP, fund accounting, and reimbursement-based grants.
• Demonstrated experience communicating with funders and responding to compliance inquiries.

Core Competencies
The basic skills needed for the position include, but are not limited to the following:
Financial Acumen: Demonstrates strong understanding of accounting principles, financial reporting, and budgeting practices, particularly within nonprofit and housing sectors.
Regulatory Compliance: Knowledge of HUD regulations, Low-Income Housing Tax Credit (LIHTC) programs, and other affordable housing compliance requirements.
Analytical Thinking: Ability to analyze complex financial data, identify trends, and provide actionable insights to support program and organizational goals.
Attention to Detail: Maintains accuracy and thoroughness in financial documentation, reconciliations, and reporting.
Technical Proficiency: Skilled in accounting software and Microsoft Excel.
Communication Skills: Effectively communicates financial information to both financial and non-financial stakeholders; collaborates with program and administrative teams.
Problem Solving: Proactively identifies issues and develops practical solutions to improve financial processes and ensure compliance.
Ethical Conduct: Upholds integrity and confidentiality in handling sensitive financial information and organizational resources.
Time Management: Manages multiple priorities and deadlines efficiently in a fast-paced, mission-driven environment.
Team Collaboration: Works cooperatively with colleagues across departments to support shared goals and ensure financial transparency.