Healthcare Office Administrator – Medford, OR | $23–$28/hr + Benefits

About Aspire Caregiving

Aspire Caregiving is a growing home care agency dedicated to enhancing the lives of clients and caregivers across Oregon. We’re currently seeking a Healthcare Office Administrator (also known as a Medical Office Manager or Healthcare Operations Coordinator) to lead our Medford office.

If you’re an organized, people-focused leader with healthcare experience, this is your opportunity to oversee daily operations, guide a small team, and make a meaningful impact in your community.

Key Responsibilities

• Oversee day-to-day administrative operations and lead a team of 2–4 onsite employees
• Respond to calls, texts, and emails promptly and professionally
• Audit and maintain client and caregiver files in WellSky and OneDrive
• Track and follow up on KPIs, reports, and compliance logs
• Conduct staff check-ins, meetings, and performance reviews
• Collaborate with recruiting, scheduling, and nursing departments
• Manage office supplies, billing, and facility upkeep
• Support hiring, onboarding, and staff training
• Assist with disciplinary actions and performance improvement plans
• Occasionally assist with care visits or caregiver orientations

Qualifications

• 2+ years of experience in healthcare administration or office management
• Proven ability to supervise, coach, and motivate staff
• Strong organizational, time management, and multitasking skills
• Excellent written and verbal communication abilities
• Proficiency in Microsoft Office; experience with WellSky or Viventium a plus
• Reliable, detail-oriented, and able to thrive in a fast-paced environment

Skills & Attributes

• Team leadership and employee development
• Problem-solving and decision-making
• Flexibility and adaptability
• Accountability and professionalism
• Compassionate, service-oriented mindset

Why You’ll Love Working with Aspire Caregiving

• Meaningful work supporting caregivers and clients each day
• Competitive pay: $23–$28/hour (based on experience)
• Comprehensive benefits package, including:
• 401(k)
• Health, Dental, and Vision Insurance
• Paid Time Off (PTO)
• Career growth and leadership development opportunities
• Supportive, mission-driven team culture

How to Apply

If you meet the qualifications, please email the following to recruiter@aspirecaregiving.com:

• Your updated comprehensive resume
• A brief cover letter explaining why you’re interested in this role
• A screenshot of your DISC personality test results

(Take the free test here: https://www.123test.com/disc-personality-test/)

Due to the high volume of applications we receive daily, only qualified candidates will be contacted within 24 hours.

Job Type: Full-time

Pay: $23.00 - $28.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Referral program
• Vision insurance

Application Question(s):

• Do you have at least 2 years of experience in healthcare administration or office management?
• Are you able to work full-time, on-site in Medford, Oregon, Monday through Friday?
• Do you have experience supervising or leading a small team (2 or more employees)?
• Are you proficient in using computer-based systems such as Microsoft Office, WellSky, or other healthcare software?
• What interests you most about working as a Healthcare Office Administrator with Aspire Caregiving, and how do you see yourself contributing to our mission?

Work Location: On the road