Hiring for HR Executive - Ahmedabad Location

Job Summary:

We are looking for a detail-oriented and proactive HR Executive who will be responsible for managing end-to-end recruitment, coordinating pre-onboarding processes, and ensuring accurate HR audit data maintenance. This role combines talent sourcing with HR documentation and compliance tasks to ensure a smooth hiring process and robust audit readiness.

Key Responsibilities:

• Collaborate with department heads to understand manpower requirements.

• Create and post job descriptions on various recruitment platforms.

• Source candidates through job boards, social media, referrals, and databases.

• Screen resumes, conduct initial HR interviews, and coordinate with hiring managers.

• Manage candidate records in the Applicant Tracking System (ATS).

• Schedule and follow up on interview feedback and next steps.

• Coordinate offer roll-out and maintain offer-related documentation.

• Share offer letters and collect required pre-joining documents from selected candidates.

• Coordinate background verification and reference checks.

• Maintain accurate records of candidate documents and joining status.

• Prepare employee files (physical and digital) in advance of the joining date.

• Act as the point of contact for candidates regarding joining formalities, company policies, and initial documentation.

• Liaise with internal teams (IT/Admin) to ensure new joiners' readiness (email, ID, assets, etc.).

• Support induction planning and day-one joining activities.

Maintain accurate and up-to-date recruitment and employee records for audit readiness.

Ensure documentation related to hiring and onboarding (e.g., resumes, interview notes, offer letters, BGV reports) is complete and organized.

Support internal and external audits by providing timely and accurate data.

Conduct regular audits of recruitment and onboarding files to ensure compliance with company policy and legal standards.

Identify and correct discrepancies in documentation or data records.

Assist in preparing monthly/quarterly HR audit reports.

Qualifications:

• Bachelor's degree in Human Resources, Business Administration, or related field.

2–4 years of relevant experience in recruitment and HR operations.

• Familiarity with HR compliance, audits, and labor laws is preferred.

• Experience with HR software/tools (e.g., HRMS, ATS).

• Strong communication, organizational, and analytical skills.

• High level of confidentiality and professionalism.

Desirable Skills:

• Ability to handle multiple open positions and deadlines.

• Comfortable working in a fast-paced, multi-tasking environment.

• Experience conducting HR process audits or working with audit teams.