House Manager & Family Assistant

House Manager & Family Assistant

Location: Scottsdale, AZ 85258

Employment Type: Part-time (20–25 hours/week guaranteed)

Proposed Start Date: ASAP

Proposed Schedule:

• Monday–Thursday, 12:00 PM – 6:00 PM, with flexibility on Fridays.
• Occasional evening/overnight coverage for work travel/date nights; flexibility as needed.

Compensation: $30–$35/hour (based on experience)

Requirements:

• Maintain a smoke-free environment.
• Reliable transportation and valid driver's license.
• Comfortable driving children using personal or family (SUV) vehicle.
• Comfortable with dogs.

About Our Family

We are a busy, organized family with three active children (ages 11, 9, and 7) and two hypoallergenic dogs. Our family is positive and energetic and loves our quality time together, we value staying active, whether it's through sports, hiking, or swimming in the pool. We are relatively new to Scottsdale, having recently moved from LA, and are in the process of settling into our new community. We value social time and enjoy hosting family and friends. Mom works from home, and childcare responsibilities are shared. Our kids are all involved in different sports and activities —baseball, dance, soccer, and tennis—and we have a tutor who helps the kids with their academic needs. With a full dynamic schedule and a Dad who travels frequently for work, we are seeking a reliable House Manager & Family Assistant to be a collaborative long-term support for our household to run smoothly.

Who You Are / What We're Looking For

We are looking for an energetic, proactive individual who thrives in a fast-paced, dynamic family environment, while maintaining the calm that comes from a well-organized home. You are dependable, punctual, and take initiative, with the ability to efficiently manage both childcare and household tasks. You bring a positive, upbeat attitude and excel at adapting to a flexible schedule, prioritizing and multitasking with ease. Whether it's managing the kids' activities or keeping the household running smoothly, you maintain focus and attention to detail. You are experienced in balancing multiple priorities within a day, and you truly enjoy engaging with children, pets, and being part of a family's close-knit private environment. You are respectful of privacy, discreet, and comfortable with a changing routine. You also have an excellent driving record for school drop-offs and pick-ups, and are open to occasional travel with the family when needed. Most importantly, you bring structure, energy, and care to everything you do, creating a positive and well-organized home for everyone.

Key Responsibilities

Household Management & Organization

• Maintain household organization systems (closets, storage, pantry, toys)
• Reset and tidy rooms daily; maintain overall neatness, ensure home is prepped for cleaning services (1x per week for deep clean)
• Load/unload dishwasher, wipe surfaces, vacuum high-traffic areas
• Oversee household schedules and calendars
• Conduct seasonal swaps (clothing, décor, bedding, etc.)
• Prepare for family events, holidays, and guest stays
• Prepare and coordinate donation drop-offs and pick-ups
• Support packing/unpacking for travel or seasonal transitions
• Supervise or coordinate with service providers/vendors (e.g., handymen, cleaners, landscapers)
• Maintain indoor plants

Inventory Management & Errands

• Track and restock pantry, fridge, toiletries, and household supplies
• Create and manage running household supply lists
• Coordinate and manage household orders (Amazon, Costco, Target, etc.)
• Run errands: grocery shopping, returns, dry cleaning (1x a week), gift shopping
• Handle returns

Meal Planning & Preparation

• Plan and prep healthy snacks for kids
• Pack school lunches (4x a week)
• Shop for groceries and meal-related items
• Clean kitchen post-prep and manage kitchen tidiness

Laundry & Linen Care

• Wash, dry, fold, and organize family laundry (e.g., clothing, bedding, towels) – especially related to kids' activities
• Prepare outfits and uniforms as needed
• Manage linens: wash and dry bedding, refresh towels, restock essentials
• Keep laundry areas tidy and well-stocked with supplies

Pet Care

• Walk dogs midday
• Schedule and take the dogs to grooming
• Keep pet supplies stocked and organized

Vehicle Management

• Manage maintenance, oil changes, and inspections
• Ensure vehicles are fueled, cleaned, and organized

Vendor & Property Oversight

• Water flowers outside
• Serve as primary contact for vendors or guests

Family Support & Child Assistance

• Assist with school/activity pick-ups or drop-offs: 3:15 PM pickup daily, 1:15 PM once a month, additional pickup when two schools are involved
• Open to overnights when one parent travels and school drop-off in the morning, as needed
• Light supervision, interaction, and spending time with kids, homework oversight
• Prep backpacks (homework and laptops ready for the next day), team uniforms, or snacks for school
• Help with child-related laundry or errands

Deep Cleaning & Special Projects

• Maintain and refresh specific zones (entryways, garage, mudroom)
• Clean humidifiers, washing machines, and air purifiers monthly
• Organize special projects: kids' closets, toy storage, gear rotation, and updated sizes

Administrative & Personal Assistant Support

• Help with travel research, scheduling, and calendars – having foresight into upcoming key dates and navigating plans
• Manage family calendars and reminders
• Assist with coordination of events, appointments, as needed

How to Apply

Please submit:

• A brief letter explaining why you would be a great fit for this position
• Your updated resume
• Three professional references with contact information

Please note: this role requires a background check.

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