House Manager & Family Assistant (with Meal Prep Support)

Job Description:

Title: House Manager & Family Assistant (with Meal Prep Support)

Location: Valley Village, CA 91607

Employment Type: Full-time (40 hours per week)

Proposed Start Date: ASAP

Compensation: $45-50/hour based on experience

Requirements:

• Excellent communication skills
• Must have infant experience (multiples experience is a significant plus)
• Comfortable with dogs (must enjoy providing affection and attention)
• Ability to travel with the family several times per year (domestic & international)
• Valid driver's license, reliable transportation and a clean driving record
• Able to maintain a smoke-free environment
• CPR/First Aid certified
• Up-to-date on recommended vaccinations in line with American Academy of Pediatrics and Centers for Disease Control and Prevention guidelines (including Tdap, MMR, Hepatitis A/B, COVID-19, and annual influenza), subject to applicable legal accommodations

Proposed Schedule:

• Monday-Friday, 11:00 AM-7:00 PM (flexible hours, with potential overtime as needed)
• Opportunity for backup date night coverage and travel with the family

About Our Family:

We are a fun-loving family with 12-week-old twins and our first “baby,” a 14-year-old Black Lab. We value family time, and we're seeking a dedicated and warm House Manager and Family Assistant who will work as a mother's helper to ensure both mom's and the babies' needs are met, while also managing essential household tasks. We want someone who will be proactive, taking ownership of the house without needing to be constantly directed, allowing mom to stay hands-on with the twins while dad works from the home office.

Who We're Looking For

We need a proactive, intuitive, and supportive individual who will work as mom's right-hand assistant. This person will take direction from mom in caring for the twins but must also be able to handle household management duties without supervision. We're looking for someone who can maintain calm during hectic moments, anticipate needs, and be a reliable partner. Someone who is flexible, respectful of boundaries, and can maintain a balance between being highly available when needed and giving mom and dad their space. The ideal candidate will enjoy working in a family-friendly, dynamic environment and will be comfortable participating in walks, feeding, and supporting the family's daily routines.

Ideal Traits & Skills:

• A nurturing and maternal personality
• Ability to balance autonomy with supporting a family's needs
• Highly organized, efficient, and reliable
• Comfortable and capable of managing household tasks while caring for babies
• Genuinely loves dogs and enjoys engaging with them
• Enjoys a hands-on role, with the ability to support both baby care and household tasks
• Proactive with cooking, cleaning, and managing the day-to-day tasks of a busy household
• Knowledgeable in infant care and parenting best practices; offers guidance when helpful while respecting and aligning with the family's approach

Key Responsibilities:

This role focuses on keeping the household running smoothly day to day, with a few core priorities that anchor the work. Other responsibilities support the overall flow of the home and are handled as time allows or on an as-needed basis. We care more about the right things getting done – not checking all the boxes.

Weekly Priorities:

Family Support (70% of role)

• Assist mom with tandem nursing prep and station setup, providing extra hands during breast/bottle feedings and pumping sessions
• Provide baby care at mom's direction (diapering, soothing, burping, watching them)
• Manage household tasks such as laundry, dishes, and cooking, ensuring dad can focus on quality family time during work breaks
• Proactively support mom in maintaining a peaceful, calm household during the late afternoon – especially the Witching Hour 4 PM – 7 PM
• Pup Partner: provide affection and attention to the family dog
• Join family walks with the dog and twins (pram & pup chariot)

Household Management (30% of role)

• Prepare simple, organic meals for the parents daily, following current dietary restrictions of no dairy, soy, bell peppers or tomatoes
• Cook chicken and sweet potato for dog's meals
• Handle baby-related chores: baby laundry, sterilizing bottles and pump parts, and diaper station maintenance
• Keep kitchen and common areas clean and organized (clean-as-you-go approach)
• Ensure the home is organized and clutter-free, particularly during evening transitions
• Check with mom before feeding or walking the dog, offering support when needed

Bonus: Evening Prep & Date Night Potential

• Set up for the night nanny before finishing the day at 7:00 PM (prepping bottles, feeding areas, organizing nursery)
• Potential to hold down the fort for a local date night once a rhythm is established

Those core daily and weekly responsibilities come first, but once handled, we welcome support in other areas based on time, energy, and household needs that week, including:

• Family Support & Child Assistance (to evolve over time)

• Eventual pick-ups/drop-offs from daycare/school
• Light supervision and back-up childcare
• Kid-related errands

Household Management & Organization

• Create and/or maintain household organization systems
• Daily resets and prep home for weekly housecleaners
• Light tidying (dishes, surfaces, vacuum high-traffic areas)
• Conduct seasonal swaps (holiday decor)
• Prepare and coordinate donation and Amazon drop-offs
• Assist with events/holidays/guest prep/birthday parties
• Provide help packing/unpacking for travel
• Care for indoor plants
• Change batteries, light bulbs, smoke detectors, etc., as needed

Deep Cleaning & Special Projects

• Occasional deep cleans (oven, baseboards)
• Refresh garage/mudroom/entry
• Clean humidifiers/air purifiers
• Organizational projects (toys, gear)
• Eventual coordination with cleaners

Inventory Management & Errands

• Organize & restock pantry/fridge/household supplies
• Manage running household supply lists
• Manage household orders and subscriptions (Amazon/Costco/Target)
• Amazon returns, dry cleaning, gift shopping
• Mail and package handling
• Breakdown boxes

Meal Planning & Prep

• Prepare simple lunches and dinners for Mon-Fri (batch cook and refrigerate/freeze leftovers)
• Start on weekend meal prep: chopping veggies, browning meat, refrigerating/freezing meals, etc.
• Prep additional snacks for mom, as time permits
• Pick up groceries weekly or as needed
• Clean up kitchen and maintenance tidiness

Laundry & Linen Care

• Wash/fold/organize/put away extra laundry
• Maintain tidy and well-stocked laundry areas

Vehicle Management

• Make sure electric vehicles are plugged in nightly

Pet Care

• Keep dog food cooked and stocked
• Administer medications (at family's direction)
• Maintain pet supplies

Vendor & Property Oversight

• Assist with cleaners, contractors, landscapers, pest control and pool service
• Research/coordinate repairs and quotes
• Help with seasonal property maintenance & upkeep

Administrative & Personal Assistant Support

• Openness to eventually assisting with items such as assisting dad with basic office needs, processing payment checks, dropping items at the post office, etc.

How to Apply:

Please submit:

• A short letter introducing yourself and explaining why you'd be a great fit.
• Your updated resume.
• Three professional references with contact information.

This role requires a background check.

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