Household Manager & Family Assistant

Job Title: Household Manager & Family Assistant

Location: San Mateo, CA 94403

Employment Type: Part-time, 20-25 hours per week, with the flexibility to add additional hours if needed

Schedule: Monday–Friday, 12:00 PM – 5:00 PM. Flexibility with advance notice expected.

Compensation: $50–55/hour

Start Date: ASAP

Requirements
Prior house management experience supporting neurodivergent families
Must have reliable transportation
Plus for prior or professional pet care experience
Major vaccinations required
Ability to maintain a smoke-free environment
About Our Family

We are a dynamic and close-knit family of four (six if you count our college kid and lovable 5-year-old Doodle!) that thrives on creativity, connection, humor, and a strong sense of mutual respect. With 2 teens at home and 2 parents working from home offices, our home is full of energy.

As a neurodivergent/ADHD household, we value flexibility, patience, and thoughtful structure. We thrive on systems that allow us to stay organized and efficient without feeling constrained. We place a strong emphasis on empathy and communication, and we understand that maintaining a harmonious home is a shared effort. We're seeking someone who is not only capable but also excited and experienced in creating ADHD-friendly home systems to keep us on track.

Our ultimate goal is to spend more time together as a family, in nature, and on our favorite hobbies, without the stress of day-to-day logistics weighing us down. We are looking for someone who can help us make this vision a reality by keeping our home running smoothly, allowing us to focus on what truly matters: spending quality time together and supporting each other's passions and growth.

Who You Are / What We're Looking For

You are a highly organized, proactive, flexible, and experienced house manager with a natural ability to build and maintain systems that not only work for the long term but are flexible, ADHD-friendly, and easy for others to manage. You have a sharp eye for detail and are dedicated to crafting systems that are functional yet adaptable, ensuring they fit seamlessly into a dynamic household.

You bring a calm, thoughtful, and friendly approach to everything you do, balancing efficiency with empathy. Your prior professional experience supporting neurodivergent households helps you approach each task with patience and respect, ensuring every family member's needs are met with care and consideration.

You enjoy both the strategic planning and the hands-on execution of managing a household. From Kosher-Style meal prep to laundry and family logistics, you take pride in keeping everything running smoothly and creating a welcoming, nurturing space. Above all, you have a positive, collaborative spirit, ready to partner with us to build a peaceful, well-organized, and supportive home environment. Your warmth and flexibility will be key in helping us thrive together.

Key Responsibilities
Household Organization & Maintenance
Maintain household organization systems (closets, storage, pantry, toys).
Reset and tidy rooms daily; maintain overall neatness, ensure home is prepped for cleaning services
Oversee household schedules and calendars
Conduct seasonal swaps (clothing, décor, bedding, etc.)
Prepare and coordinate donation drop-offs and pick-ups
Support packing/unpacking for school trips
Supervise or coordinate with service providers/vendors (e.g., handymen, cleaners, landscapers)
Load/unload dishwasher, wipe surfaces, vacuum high traffic areas
Inventory & Errands
Track and restock pantry, fridge, toiletries, and household supplies
Create and manage running household supply lists
Coordinate and manage household orders (Amazon, Costco, Target, etc.)
Run errands: grocery shopping, medication pickups, returns, dry cleaning, library dropoffs
Handle package pickup, mail sorting, and deliveries
Meal Support
Plan and prep healthy breakfasts, dinners, and snacks for adults and kids 2-3 days a week
Pack Friday school lunches
Shop for groceries and meal-related items
Follow dietary needs and family preferences (Kosher-Style)
Clean kitchen post-prep and manage kitchen tidiness
Family Support
Assist with afternoon school/activity pick-ups and coordinate carpool.
Occasional support for morning drop-offs with advance notice
Help with child-related activities, doctor appointments, or errands
Administrative & Personal Assistant Support
Help with travel planning, scheduling, and logistics
Manage family calendars and reminders
Assist with occasional receipt tracking and record-keeping
Assist with the coordination of events and appointments
Laundry & Linens
Wash, dry, fold, and organize family laundry (e.g., clothing, bedding, towels)
Stain treatment and garment/delicates care
Manage linens: refresh towels, restock essentials, keep linen closet organized
Keep laundry areas tidy and well-stocked with supplies

Pet Care
Assist with occasionally feeding and walking the family dog
Schedule vet and grooming appointments
Keep pet supplies stocked and organized
Vehicle Management
Schedule and oversee maintenance, oil changes, and inspections
Ensure vehicles are fueled, cleaned, and organized
Vendor & Property Oversight
Schedule and supervise service providers (cleaners, contractors, landscapers)
Research and coordinate repairs, maintenance, and quotes
Oversee outdoor spaces, pick up yard waste, and address seasonal maintenance needs
Serve as primary contact for vendors or guests
Special Projects
Organize special projects: seasonal decorations, gear rotation.
How to Apply

To apply, please submit a short introduction letter, an updated resume, and 3 professional references with contact information. Note that this role requires a background check.

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