HR & Admin Coordinator

Role Overview

The HR & Admin Coordinator will support COLABS’ operations in Riyadh by managing day-to-day HR processes, office administration, and government compliance. This role will act as a key liaison between the KSA and Pakistan teams, ensuring smooth coordination. The ideal candidate is organized, bilingual (Arabic & English), and eager to help build a strong foundation for COLABS in Saudi Arabia.

Key Responsibilities:

HR Coordination

• Support end-to-end employee lifecycle processes including recruitment, onboarding, attendance tracking, and exit formalities.
• Maintain accurate employee records and ensure data consistency across HR systems.
• Assist in implementing HR policies and compliance with Saudi labor laws.
• Manage employee engagement initiatives and coordinate with the Pakistan People & Culture team for culture-building activities.
• Support payroll coordination, GOSI registration, and benefits administration.
• Handle confidential HR correspondence and documentation.

Administration & Office Management

• Oversee day-to-day office operations, ensuring a smooth and efficient work environment.
• Coordinate with vendors, suppliers, and service providers for office maintenance and supplies.
• Manage travel arrangements, accommodation, and logistics for visiting team members.
• Maintain asset and inventory records and support procurement processes as required.
• Support budgeting and expense tracking for admin and HR functions.

Government & Compliance Coordination

• Manage key government portals such as Qiwa, GOSI, Mudad , and others for employee registration and updates.
• Ensure compliance with Saudi labor and immigration laws for all staff.
• Liaise with external government agencies when required.

Cross-Functional Support

• Act as the main point of contact between the KSA and Pakistan teams for HR and administrative updates.
• Provide administrative and logistical support for COLABS events, launch and set up. 

Requirements

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• 2–4 years of experience in HR or administrative coordination, ideally in Saudi Arabia.
• Proficient in Arabic and English (written and spoken).
• Familiarity with Saudi labor laws and government systems (Qiwa, GOSI, Mudad, etc.).
• Strong organizational, communication, and interpersonal skills.
• Proficiency in Microsoft Office / Google Workspace tools.
• Ability to work independently, manage multiple priorities, and maintain confidentiality.