HR & Admin Executive

Job Title: HR & Admin Executive

Department: Human Resources & Administration
Reports To: Operations Manager & Senior HR
Location: Kottayam
Employment Type: Full-time

Key Responsibilities

A. Human Resources

• Assist in end-to-end recruitment activities — job postings, resume screening, and interview scheduling.
• Manage onboarding formalities and maintain employee personal files.
• Record and monitor attendance, leaves, and monthly HR reports through systems such as Pagar.
• Support employee engagement activities, internal communication, and staff welfare programs.
• Ensure compliance with company HR policies and maintain confidentiality of all employee records.
• Assist in PMS (Performance Management System) evaluation and review processes.
• Prepare and update HR Standard Operating Procedures (SOPs).
• Draft and update Job Descriptions for new and existing positions.

B. Office Administration

• Oversee daily branch operations, office cleanliness, and maintenance activities.
• Manage front office operations including handling incoming calls, emails, and student/visitor queries.
• Maintain inventory of office supplies, stationery, and refreshments, ensuring timely replenishment.
• Coordinate vendor payments, service requests, and ensure smooth vendor relations.
• Support organization of internal meetings, student seminars, and branch-level events.
• Prepare and submit weekly administrative updates and reports to the Branch/Operations Head.

C. Accounts Support

• Maintain petty cash records and daily expense vouchers.
• Verify and submit vendor invoices to the Accounts Department.
• Track payments, reimbursements, and bill settlements accurately.
• Assist in preparing monthly branch expense reports and budget summaries.
• Support in Tally data entry and client payment follow-ups.

Qualifications & Requirements

• Education: Bachelor’s degree in HR, Commerce, or Business Administration.
• Preferred Qualification: MBA in HR & Finance.
• Experience: 1–3 years of experience in HR and office administration (preferably in the education or service sector).
• Skills:
• Proficiency in MS Office (Word, Excel, Outlook).
• Good typing, communication, and coordination skills.
• Language fluency in English and Malayalam (mandatory); knowledge of Hindi/Tamil is an advantage.
• Strong organizational and multitasking abilities.

Key Competencies

• Strong interpersonal and problem-solving skills.
• Time management and attention to detail.
• Ethical and confidential handling of employee data.
• Proactive attitude with effective team coordination.
• Professional presentation and workplace behavior.

Performance Indicators (KPIs)

• Timely completion and accuracy of HR and administrative reports.
• Error-free attendance, petty cash, and HR data maintenance.
• Smooth onboarding and high employee satisfaction.
• Effective office maintenance and vendor management.

Job Type: Full-time

Education:

• Master's (Required)

Experience:

• HR sourcing and Recruitment: 2 years (Required)
• Payroll management: 1 year (Preferred)
• Interviewing: 1 year (Preferred)

Work Location: In person