HR Administration Assistant

Position Summary

The HR Administration Assistant provides essential administrative and clerical support to the Human Resources function, ensuring efficient daily operations, accurate recordkeeping, and compliance with company policies and employment regulations. This role serves as a frontline resource for employee inquiries and supports key HR processes including recruiting, onboarding, benefits administration, and employee lifecycle management.

Key Responsibilities

HR Administration & Records Management

• Assist in maintaining and update employee records within HRIS/HRMS systems, including new hires, terminations, job changes, benefits enrollment, performance documentation, and personal data.
• Perform routine HR administrative tasks such as filing, data entry, document preparation, correspondence, and organizing personnel files.
• Ensure accuracy, confidentiality, and compliance in all HR documentation and recordkeeping practices.

Recruiting & Onboarding Support

• Assist with full-cycle recruiting for exempt and non-exempt roles, including job postings, resume screening, interview scheduling, background and reference checks.
• Prepare and distribute onboarding materials and new-hire packets.
• Support new employee orientation by collecting required paperwork, coordinating system access, and answering initial questions regarding payroll, benefits, and company policies.

Employee Support & HR Operations

• Serve as the first point of contact for employee inquiries related to HR policies, benefits, payroll, time off, and leave programs (e.g., vacation, sick time, FMLA).
• Track time-off requests and leaves of absence, ensuring proper documentation and compliance.
• Escalate complex employee relations or compliance matters to senior HR staff as appropriate.

Offboarding & Compliance

• Coordinate offboarding activities including resignation processing, exit interviews, final documentation, and system access deactivation.
• Assist with HR audits, compliance reporting, and data integrity reviews.
• Prepare standard HR reports such as headcount, turnover, and compliance metrics using Excel and HR systems.

Projects & Organizational Support

• Support HR initiatives, projects, training sessions, employee engagement activities, and departmental meetings as assigned.
• Maintain professionalism and discretion when handling sensitive or confidential information at all times.

Required Skills & Qualifications

Experience & Technical Skills

• Required: Hands-on experience with ADP Workforce Now
• 1–3+ years of administrative experience; prior HR or office support experience strongly preferred
• Proficiency in Microsoft Office Suite, with strong Excel skills for tracking and reporting
• Working knowledge of HR processes, employee records, and confidentiality standards

Core Competencies

• Strong organizational, multitasking, and time-management skills with high attention to detail
• Excellent written and verbal communication skills with a customer-service mindset
• Ability to handle sensitive information ethically and maintain strict confidentiality
• Basic understanding of employment laws and HR compliance requirements (e.g., FMLA, ADA)
• Problem-solving skills and ability to remain composed in a fast-paced environment

Education

• High school diploma or equivalent required
• Associate or bachelor’s degree in human resources, Business Administration, or related field preferred