HR Administration Specialist

Job Purpose

We are looking for an experienced HR Admin Specialist to Provide administrative support and perform general HR Administration and HR-based work while projecting a professional company image through in-person and phone interactions, in line with INDEX Holding’s strategic plan, vision, mission, values goals and objectives

Responsibilities

· Oversees the human resource database.

· Managing the personal files (soft and hard copies)

· Leave processes. (Annual, Business, Sick leaves, Emergency, etc.)

· Insurance transactions, reimbursements, etc.

· Ensures that system records are accurately recorded and cross-checked.

· Enters new hire information in the human resource system database.

· Tracks and resolves problems and checks system operations as scheduled.

· Ensures that human resource files and records are maintained in accordance with legal requirements and Company policies and procedures.

· Completes miscellaneous attendance reports, leave report and memos as requested.

· Maintains attendance records in proper order.

· Ensures that payroll functions are performed in accordance with established policies and procedures.

· Assumes responsibility for establishing and maintaining professional working relations with applicants, employees, and managers.

· Assists with questions and problems courteously and promptly.

· Obtains and conveys information as needed.

· Maintains and projects the Company’s professional operations.

· Able to work appropriate hours to complete tasks and meet goals

· Perform other duties as may occur and as instructed by Management

· Adhere to INDEX’s rules and regulations; written or implied and any changes or introductions, which may vary from time to time as deemed appropriate

Qualifications and Experience:

· Bachelor degree in Human Resource Management.

· Minimum 5 years of experience as an HR Executive.

· Must have knowledge of UAE Labor law.

· Familiarity with HRMS or any cloud-based system.

· Good knowledge of labor legislation (particularly employment contracts, employee leaves and insurance).

Skills required:

· Excellent written and oral and communication skills.

· Excellent knowledge of Microsoft Office package with the ability to learn new software applications.

· Good interpersonal skills and a positive attitude to dealing with people.

· Ability to use own initiative and pay close attention to detail.

· Excellent organizational skills and discretion with confidential information.

· Ability to cope with competing demands, to prioritize tasks and to meet deadlines.

· Capable of working independently and as part of the team.

· Dependable, responsible, and self-motivated.

Job Type: Full-time

Application Question(s):

• What is your salary expectation in AED?
• Are you available to join immediately?

Education:

• Bachelor's (Preferred)

Experience:

• HR Operations (UAE): 3 years (Required)