HR Administrative Assistant

Job Overview
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. This role is essential in ensuring the smooth operation of our office by providing administrative support to various departments. The ideal candidate will possess strong communication skills, be proficient in office management, and have a customer-centric approach. Bilingual candidates are encouraged to apply, as this will enhance our ability to serve a diverse clientele.

Responsibilities

• Manage front desk operations, including greeting visitors and handling inquiries
• Operate multi-line phone systems, demonstrating excellent phone etiquette
• Provide exceptional customer service and support to clients and staff
• Perform data entry tasks with accuracy and attention to detail
• Maintain organized filing systems for easy access to documents
• Assist with calendar management, scheduling appointments, and coordinating meetings
• Utilize Microsoft Office and Google Workspace for document preparation and communication
• Conduct proofreading of documents to ensure clarity and professionalism
• Support bookkeeping tasks as needed, including invoicing and expense tracking
• Collaborate with team members on various administrative projects and tasks

Qualifications

• Proven experience in an administrative role or similar position
• Proficiency in QuickBooks is a plus; familiarity with bookkeeping practices is desirable
• Strong computer skills, including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace
• Excellent organizational skills with the ability to manage multiple tasks simultaneously
• Strong typing skills with a focus on accuracy and speed
• Previous experience as a dental receptionist or medical receptionist is advantageous
• Ability to work independently as well as part of a team
• Bilingual proficiency is preferred but not required
• Demonstrated time management skills with the ability to prioritize tasks effectively

Join us in this dynamic role where your contributions will be valued, and your professional growth will be supported. We look forward to welcoming a motivated Administrative Assistant who thrives in a fast-paced environment!

Job Type: Full-time

Pay: $42,000.00 per year

Work Location: Hybrid remote in Brandon, FL 33511