HR Administrator

Position Overview

An HR administrator serves as an essential part of an organization’s human resources department, handling a variety of administrative tasks essential for the smooth operation of HR processes. This role requires not only exceptional organizational skills and attention to detail, but also strong interpersonal abilities and a keen understanding of company policy, labor law, and best practices in the field. HR administrators play a crucial role in supporting both management and employees, ensuring that HR policies are upheld, records are maintained, and the organization complies with all relevant regulations.

Key Responsibilities

• Personnel Records Management:
• Maintain complete and accurate employee records, including hiring, onboarding, training, performance reviews, and termination documentation.
• Enter new employee information in Bamboo HR and maintain changes to employee data.
• Recruitment Support:
• Post job openings, screen candidates, schedule interviews, and work with department heads in hiring for open positions. Prepare employment contracts, offer letters, and coordinate onboarding activities for new hires.
• Compensation and Benefits Administration:
• Establish structured guidelines for raises and performance-based bonuses, ensuring transparent criteria for employees to achieve higher compensation tiers and defined objectives for bonus eligibility.
• Develop annual review structure for salary and hourly employees to ensure consistent performance evaluation and support employee development, along with standard review templates for departments.
• Manage employee insurance benefits, including annual open enrollment, assist with plan evaluation, and employee/new hire enrollments and terminations.
• Administer employee benefits programs, including health insurance, leave entitlements, and other benefits. Respond to employee queries regarding benefits. Ensure compliance with federal and state insurance reporting requirements.
• Attendance and Leave Administration:
• Monitor employee attendance, manage leave requests, and update absence records.
• Ensure compliance with company policy and labor regulations related to working hours, overtime, and leave entitlements.
• HR Policy Implementation:
• Support the development and implementation of HR policies and procedures. Communicate policy changes to staff and address any questions or concerns. Maintain and update the company’s Employee Handbook.
• Compliance and Reporting:
• Ensure organizational compliance with employment laws and regulations. Prepare reports for management, such as headcount, turnover, and diversity statistics.
• Employee Relations:
• Act as a point of contact for management questions and concerns. Help mediate workplace disputes and promote a positive work environment. Escalate complex issues to upper management as needed.
• General Administrative Tasks:
• Perform general office duties such as filing, record-keeping, handling correspondence, and managing HR documentation.
• Maintain HR databases and systems to ensure data integrity and accessibility.

Required Skills and Qualifications

• Education: A bachelor’s degree in human resources, business administration, or a related field is typically preferred. Professional certification (such as SHRM-CP, CIPD, or PHR) is an advantage.
• Experience: 2-3 years of relevant experience in HR or administrative roles. Familiarity with HR management systems. Experience with Bamboo HR is a plus.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and HRIS databases. Ability to generate reports and analyze basic HR data.
• Communication Skills: Strong written and verbal communication skills to interact professionally with employees and management. Ability to present information clearly and tactfully.
• Organizational Skills: Superior time management, multitasking, and prioritization skills. Ability to work effectively under pressure and meet deadlines.
• Attention to Detail: Accuracy in record-keeping and compliance documentation is essential.
• Interpersonal Skills: Ability to build rapport with staff, maintain confidentiality, and handle sensitive situations diplomatically.
• Problem-Solving: Resourceful approach to resolving issues, answering employee questions, and adapting to changing circumstances.
• Ethical Judgment: Commitment to ethical conduct, data protection, and adherence to company values.

Competency

• Detail-Oriented – Ensures accuracy in employee files, compliance reporting, and HR records.
• Analytical Thinking – Identifies discrepancies in time tracking, PTO, and compliance reports.
• Communication – Provides clear guidance to employees and supervisors on HR policies and procedures.
• Collaboration – Works closely with department supervisors and leadership to resolve employee issues.
• Adaptability – Handles a variety of HR tasks, projects, and urgent issues effectively.
• Bilingual – English and Spanish speaking is a plus.

Benefits Offered

• Cigna Health Insurance with HSA (Cigna 3500 Base-HSA) – Parsec pays 100% of employee premiums

and 50% of dependent premiums at this plan level

• Cigna Dental and Vision Insurance - Employee and dependent premiums paid 100% by

Parsec

• Life and AD&D Insurance - Employee premiums paid 100% by Parsec
• Short-Term Disability Insurance – Employee premiums paid 100% by Parsec
• Voluntary Life and AD&D and Long-Term Disability Insurance options – Employee pays

premiums for these options

• 401k Plan
• Workers Compensation Insurance
• Paid Holidays
• PTO- 120 Hours

Job Type: Full-time

Pay: $55,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person