HR Administrator

We are seeking an organized and detail-oriented Human Resources Administrator to support the day-to-day HR operations at our location in Reno, NV. This role serves as the primary on-site HR support resource, assisting with recruiting coordination, onboarding, payroll support, employee records, and general office administration.

This position is ideal for someone who thrives in a fast-paced environment, enjoys supporting employees and leaders, and can manage multiple priorities while maintaining strong attention to detail.

What You'll Do

HR Operations & Coordination

• Serve as the primary point of contact for day-to-day HR administrative support.

• Manage HR communications, documentation, and follow-ups to ensure processes are completed accurately and on time.

• Maintain organized employee records and HR documentation while ensuring confidentiality.

• Communicate regularly with employees, managers, and external partners regarding HR-related processes and updates.

Recruiting, Onboarding & Offboarding

• Coordinate recruiting activities including job postings, interview scheduling, and pre-employment documentation.

• Support new hire onboarding by collecting required paperwork, coordinating training logistics, and assisting with benefits enrollment.

• Manage uniform ordering and distribution for employees.

• Coordinate offboarding processes including final payroll coordination, property retrieval, and exit documentation.

Payroll Support

• Assist with payroll administration including timekeeping coordination and documentation for wage garnishments and income withholding orders.

• Support timecard accuracy and communicate payroll updates as needed.

• Maintain documentation related to pay changes, reimbursements, and attendance tracking.

Employee Support

• Serve as the first point of contact for employee questions related to benefits, payroll, policies, timekeeping, and leave.

• Escalate complex employee relations matters to the HR Business Partner.

• Respond to unemployment claims, employment verifications, and third-party requests.

Workers' Compensation & Leave Administration

• Assist with workers' compensation claims by gathering documentation, opening claims with carriers, and tracking claim status.

• Provide guidance to employees regarding leave processes and documentation requirements.

Benefits & Compliance Support

• Support benefits administration including new hire enrollment and open enrollment activities.

• Ensure workplace compliance materials and notices are posted and communicated appropriately.

• Assist with safety training and licensing requirements as needed.

Office & Administrative Support

• Support daily office administrative operations.

• Coordinate with vendors providing employee services such as uniforms, screenings, or benefits administration.

• Manage office calendars, internal communications, and employee recognition announcements.

What You Bring

• 2–4 years of HR or HR administrative experience.

• Experience with HRIS or payroll systems (ADP Workforce Now preferred).

• Strong organizational, communication, and problem-solving skills.

• Proficiency in Microsoft Office (Excel experience a plus).

• Ability to manage multiple priorities while maintaining attention to detail and confidentiality.

Education

• High school diploma or equivalent required

• Associate's or Bachelor's degree in HR, Business Administration, or related field preferred

• PHR or SHRM-CP certification is a plus

• Experience in a position with a high level of integrity, confidentiality, and sound judgment when handling sensitive employee information.
• Prior experience in multi-site or distributed employee environments is a plus.

Physical Demands

• Regularly required to sit, use hands, and communicate with others.

• Frequently required to reach with hands and arms.

• Occasionally required to stand, walk, stoop, kneel, or crouch.

• May occasionally lift or move up to 25 pounds.

Work Environment

• Primarily operates in a professional office environment.

• Regular use of standard office equipment including computers, phones, printers, and copiers.

• Workspace is generally clean, well-lit, and climate-controlled with typical office noise levels.

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