HR Administrator- HOLT GROUP

Job Summary: The HR Administrator plays a key role in supporting the day-to-day operations of the Human Resources department, with a focus on maintaining HRIS data accuracy, managing onboarding and related workflows, and coordinating tasks related to performance management. This position is ideal for a detail-oriented, tech-savvy individual with strong organizational and communication skills, seeking to grow within the HR function.

The incumbent in this position is expected to model the following practices daily: 1) Demonstrate alignment with the company's mission and core business values; 2) Collaborate with key internal/external resources; 3) Participate in ongoing self-development.

Essential Functions:

• Models, promotes, reinforces, and rewards the consistent use of HOLT’s Values Based Leadership (VBL) tools, models, and processes to ensure alignment with our Vision, Values, and Mission

HRIS & Workflow Management

• Maintains and updates employee records in the HRIS system (e.g., job changes, terminations, personal data updates) with a high degree of accuracy and confidentiality
• Monitors and manages HR workflow processes, ensuring timely completion of tasks related to onboarding, offboarding, and status changes
• Generates standard and ad-hoc reports from the HRIS to support compliance, auditing, and HR metrics tracking
• Facilitates the onboarding process for new hires, including UKG system setup, I-9 verification, and sign-on bonus tracking; ensures all required onboarding documentation is completed and filed appropriately, for both internal and external hires

Performance Management & Employee Relations Support

• Supports the administration of the performance review process, tracking completions and identifying trends to communicate with the appropriate HR Business Partner
• Assists managers and employees with navigating the performance management system
• Maintains records and documentation related to employee performance actions, coaching plans, and development goals
• Provides administrative support for HR investigations, including organizing documentation, scheduling interviews, maintaining confidential files, and ensuring timely follow-up on action items
• Ensures proper documentation and tracking of corrective action and performance-related issues in alignment with HR policies and procedures
• Works safely always and adheres to all applicable safety policies; complies with all company policies, procedures, and standards
• Requires regular and punctual employee attendance
• Performs other duties as assigned

Knowledge, Skills, and Abilities:

• Foundational understanding of HR best practices, employment laws, and compliance
• Considerable knowledge of personal computers and working knowledge of HRIS, Word, Excel, and PowerPoint
• Strong attention to detail, organizational, and data entry skills
• Excellent interpersonal and written communication skills
• Ability to handle sensitive and confidential information with discretion
• Customer service mindset with a collaborative approach to cross-functional partnerships
• Proactive problem solver with the ability to manage multiple priorities in a fast-paced environment
• Organizational ability and confidence to work independently

Education and Experience:

• Associate’s or Bachelor’s degree in Human Resources, Business Administration, or a related field preferred
• Two to three years of experience in an HR support role, preferably with exposure to HRIS systems and onboarding processes required
• Familiarity with common HR technologies (e.g., Workday, UKG, ADP, BambooHR, or similar) preferred

Supervisory Responsibilities:

• None

Travel:

• Minimal travel required
• Valid Driver’s License

Physical Requirements:

• To perform this job successfully, an individual must be able to perform each job duty and responsibility satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform job duties and responsibilities
• This position involves extended periods in a stationary position; additionally, occasional movement inside the office to access office machinery, file cabinets, etc.
• This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines
• This position frequently communicates with employees, legal counsel, vendors, government agencies, and stakeholders; Must be able to exchange accurate information in these situations
• Occasionally moves or transports items weighing up to 10 lbs.

Work Environment:

• This job is generally performed in a professional office; in environmentally controlled conditions, operating computer, manual dexterity, talking, hearing, and repetitive motion
• Frequently works at a fast pace with unscheduled interruptions

Disclaimer:

Please note that the above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not to be interpreted as an exhaustive list of all responsibilities, duties, and skills required of the incumbents so classified. All incumbents may be required to perform duties outside of their normal responsibilities, as needed.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.