HR and Admin Specialist

Overview

The Client is a German manufacturing business based in Dubai offering an exciting regional scope role to work very closely with the HR Manager and grow within an exciting company.

Responsibilities

• Employee Relations
  • Serve as a point of contact for employees regarding HR-related inquiries, policies, and procedures.
  • Assist in resolving employee issues and grievances in a timely and professional manner.
  • Promote a positive and inclusive workplace culture by supporting employee engagement initiatives.
• Payroll & Benefits Administration
  • Process payroll and maintain accurate employee records regarding compensation, benefits, and attendance.
  • Manage employee benefits programs, including health insurance, retirement plans, and leave management.
• Compliance & Policy Management
  • Ensure compliance with labor laws, employment regulations, and internal HR policies.
  • Maintain and update HR policies, employee handbooks, and other relevant documentation.
  • Track employee leave balances, absences, and performance records.
• Performance Management
  • Support the performance appraisal process by helping managers and employees set goals and provide feedback.
  • Assist in identifying training and development needs and coordinate relevant programs.
• Office Management
  • Oversee the day-to-day administrative operations of the office, ensuring a clean and organised work environment.
  • Manage office supplies, equipment, and inventory, ensuring that everything is available and functional.
  • Coordinate maintenance and repairs of office equipment and facilities.
• General Administrative Support
  • Assist in managing correspondence, including emails, phone calls, and mail.
  • Support cross-departmental administrative needs, including assisting the finance team with expense reporting and budget tracking.
• Record-Keeping & Documentation
  • Maintain accurate and up-to-date records, including employee files, contracts, invoices, and other important documentation.
  • Ensure that all confidential information is securely stored and handled in compliance with company policies and legal requirements.

Qualifications

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• 3-5 years of experience in a combined HR and administrative role.
• Strong understanding of HR best practices and employment law.
• Proficiency in Microsoft Office Suite and HRIS systems.
• Excellent organisational and multitasking skills with the ability to prioritise tasks effectively.
• Strong communication and interpersonal skills, with the ability to work with employees at all levels.
• Discretion and professionalism in handling confidential information.