HR Assistant

SCOPE OF THE ROLE:

Responsible for managing and executing end-to-end HR operations, employee lifecycle processes, compliance, and people engagement while serving as the primary point of contact for all People and Culture functions.

KEY RESPONSIBILITIES:

• General HR Operations:

Oversee and manage day-to-day HR activities, ensuring accurate documentation and policy compliance.

• Employee Health Benefits & Insurance:

Handle employee health insurance and other benefits including enrolment, renewals, and claims. Ensure timely communication with employees about their benefits.

• Attendance & Leave Management:

Maintain daily attendance records and manage the annual leave and leave tracking system efficiently.

• Visa Coordination & PRO Support:

Provide employee documents and required data to the PRO for visa processing, renewals, and cancellations. Ensure timely follow-up and confirmation of visa statuses.

• Employee Grievance Handling:

Act as a first point of contact for employee grievances and concerns, addressing issues in a professional and confidential manner.

• Employee Records Management:

Maintain accurate and up-to-date employee records, both digital and physical. Ensure all documents are properly filed and organized.

• Salary Advance Tracker:

Maintain and regularly update the salary advance tracker and ensure proper records and approvals are in place.

• Recruitment & Hiring:

Coordinate the end-to-end recruitment process – job posting, shortlisting, interviews, and onboarding. Collaborate with department heads to fulfil staffing requirements.

• HR Compliance:

Ensure HR practices comply with local labour laws and company policies. Assist in audits and documentation as required.

• HR Documentation:

Prepare HR letters, contracts, confirmation letters, and other related documents as required.

• People and Culture Engagement:

Promote a positive and inclusive workplace culture. Act as a People and Culture ambassador for all employees by supporting engagement activities and employee wellbeing initiatives.

• Employee Relations & Culture:

Act as a People and Culture representative for all employees. Support initiatives that promote employee engagement, wellbeing, and a positive workplace culture.

Accountability:

• Ensuring timely and proper execution of all HR operations
• Accurate maintenance of attendance and leave records
• Timely and error-free handling of employee health insurance and benefits
• Maintaining updated salary advance and leave trackers
• Providing accurate and complete employee data to the PRO
• Addressing and documenting employee grievances appropriately
• Supporting the recruitment and onboarding processes efficiently
• Acting as a People and Culture representative to promote staff wellbeing and engagement

Authority:

• Authorized to coordinate directly with external vendors (insurance, recruitment agencies, etc.) under HR supervision
• Authorized to communicate employee-related data to the PRO as required for legal/visa processing
• May escalate employee-related matters to Management when necessary.
• ERP data addition and editing
• Document Verifications

Skills and Qualifications:

• Only candidates available for immediate joining will be considered
• Master’s degree in Human Resources (MBA) or an equivalent degree is preferred
• Minimum of 1 year of experience in HR or administrative roles preferred
• Proficiency in English and Hindi is desirable
• Strong knowledge of UAE Labour Law is essential
• Proficient in Microsoft Office applications
• Candidates must be currently residing in the UAE

Job Type: Full-time

Pay: AED2,000.00 - AED3,000.00 per month

Education:

• Bachelor's (Required)

Experience:

• HR & Administrative assistant: 2 years (Required)

Language:

• English & Hindi (Required)