HR Assistant

Job Summary:

We are looking for a proactive HR Assistant to support the HR department and handle front-office responsibilities. This role will involve managing HR tasks such as record-keeping, recruitment coordination, and assisting with employee engagement, alongside handling essential office management and front desk duties, including greeting visitors and managing communications.

Key Responsibilities:

1. HR Administrative Support:

• Maintain and update employee records and files, ensuring compliance with company policies.
• Assist with onboarding processes, including preparing new hire paperwork and coordinating orientations.
• Help schedule and organize interviews, ensuring smooth communication between candidates and interviewers.
• Support the HR team with tasks like leave management, payroll, and employee engagement initiatives.
• Assist in organizing training sessions, workshops, and company events.

2. Front Desk & Office Management:

• Greet and assist visitors, clients, and employees, ensuring a professional and welcoming environment.
• Manage incoming calls, direct inquiries, and provide information as needed.
• Handle mail, packages, and deliveries, distributing them promptly to the appropriate departments.
• Ensure the office is well-stocked with supplies and coordinate with vendors as required.
• Assist in scheduling meetings, managing calendars, and organizing company events.

3. General Support:

• Provide administrative support to various departments as required.
• Handle travel arrangements, bookings, and expense reporting for staff.
• Maintain confidentiality when dealing with sensitive company or employee information.

Required Skills:

• Strong verbal and written communication skills.
• Excellent interpersonal and organizational skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to handle multiple tasks with attention to detail.
• Knowledge of basic HR functions and processes.
• Problem-solving and time-management skills.

Qualifications:

• Bachelor’s degree in Human Resources, Business Administration, or a related field (preferred).
• 1-2 years of experience in an HR or administrative support role.
• Experience managing front desk or office responsibilities is a plus.

Working Hours: 12:00 AM to 8:00 PM

Job Type: Full-time

Education:

• Bachelor's (Required)

Language:

• English (Required)

Location:

• Rawalpindi (Required)

Work Location: In person