HR Assistant/Office Manager

Title: Office Manager/HR Assistant

Supervisor: HR Manager/CFO

Category: Exempt

Job Summary:

Provide all aspects of Office Manager services for the Main Office and Human Resource Assistance, which is responsible for performing HR related duties on a professional level and keep confidentiality. The Office Manager is expect to uphold the highest ethical standards.

Duties:

• Organizing office operation and procedures.
• Ensure office supplies are order and maintained timely.
• Ensuring all mail is handle in an expedited manner.
• Ensuring that telephone greetings and assistance is professional and consistent in nature.
• Coordinating with all sites for purchase orders-get approval from CEO or CFO.
• Assist with Payroll biweekly-Data Entry of employee hours worked/earned on ADP.
• Prepares time sheets, reviews for accurately and keeps them up to date with signatures.
• Excellent organizational skills, ability to multi-task with attention to detail.
• Assist with recruiting such as onboarding, orientation and on-line training for new employees.
• Perform administrative duties, such as maintaining employee database in HRIS system (IPS).
• Maintains accurate and up-to-date Personnel files
• Keep track of open positions and submits on resumes to supervisors for open positions.
• Ensure smooth communication with employees and timely resolution to their inquiries.
• Distribute/Manage Metro cards for all sites.
• Perform other duties as required by supervisor.

Qualifications:

Education:

An Associate’s or Bachelor’s degree is strongly preferred.

Requirement:

Computer applications using MS Office based Software, ADP workforce

Excellent analytical and mathematical skills

Excellent oral and written communication skills

Highest quality of Professionalism, organization and teamwork

Job Type: Full-time

Pay: $49,000.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

People with a criminal record are encouraged to apply

Work Location: In person