HR Associate - Recruitment

Date: 21 Oct 2025

Location:
KW

Company:
Alghanim Industries

Long Description Job Summary
The HR Associate will work closely with the recruitment team and business stakeholders to ensure that the vacancies are filled in a timely and efficient manner. The jobholder will be required to source, interview and hire candidates for Alghanim Engineering. Job Responsibilities

RECRUITMENT:

• Manage recruitment of vacancies on Recruitment Management System (currently SAP E-Recruit) and external job boards such as Bayt, LinkedIn, Social Media, Community Website or groups and etc.
• Time bound sourcing, screening and selection of candidates for authorised recruitment requirements;
• Maintain relationships with the Hiring Managers and act as a consultant to their recruiting needs
• Initiate and maintain relationships with External Recruitment Agency for Mass Recruitment
• Manage interview schedules for both local and overseas candidates. This will include preparation and co-ordination of interview schedules and coordination of events on the day
• Assist in arranging and coordinating specific Recruitment Trips to overseas locations and Recruitment open day events
• Maintain an updated recruitment tracker for each division and send weekly report with the recruitment progress

ON-BOARDING & ADMINISTRATION:
Local Recruitment Admin procedure & On-boarding Task:

• Coordinate with the selected candidate about the required documents such as civil ID copy, passport w/ residency copy and work permit copy
• Cross check w/ ES the visa transferability of selected candidate
• Create offer approval on Talent Hub & prepare employment contracts;
• Hand over the employment docs to the recruitment assistant for residency transfer papers request
• Liaise with the recruitment assistant / ES on the transfer papers;
• Coordinate with the offered candidates to collect their transfer papers & follow up with them till they return it back signed
• Hand over the full documents pack to the recruitment assistant for ES / payroll submission
• Initiate on-boarding for selected candidates on Talent Hub

Overseas Recruitment Admin procedure & On-boarding Task:

• Create offer approval on Talent Hub & prepare employment contracts;
• Coordinate with the selected candidate about the required documents such as passport copy, educational degree copy if required, pre-medical,..etc
• Liaise with the recruitment assistant to request their work visa (NOC)
• Follow up with ES / recruitment assistant on NOC issuance & attestations if needed
• Courier the NOC to the offered candidate or agency
• Arrange with the offered candidate or agency the travel arrangement of candidates
• Coordinate with Facilities (for temporary accommodation), ATA (for ticket), Businesses (Induction schedule, air ticket approval & daily transportation) & Transportation for airport pick-up.
• Coordinate with the recruitment assistant upon arrival on candidate to release the salary advance & to hand over the new joiner’s full documents pack
• Initiate on-boarding for selected candidates on Talent Hub

Candidate Requirements

Education:

• University degree

Experience:

• 5+ years in recruitment function

Technical/Functional (Knowledge / Skills):

• Excellent Microsoft application computer skills;
• Mass / Bulk hiring experience is a must
• Good track record of delivering to deadlines is essential;
• Ability to use latest Sourcing Techniques like LinkedIn, Bayt & other job boards & Social Networking Tools

Behavioral:

• Have a passion in recruiting
• Self-motivated and hardworking;
• Ability to work under pressure and prioritize carefully;
• Sense of urgency to understand and deliver to the needs of the business.

Education Bachelor’s Degree