HR Clerk

Position: HR Clerk

Reporting To: HR Manager/ DY HR Manager

Role Purpose:

To assist the HR Manager/ Dy HR Manager in ensuring efficient functioning of the department.

Key responsibilities of HR Clerk:

HR Operations:

· Ensuring all employee data is accurately captured and updated in a timely manner in the system:

o Filling personnel forms of new employees such as employee record forms and insurance forms.

o Recording changes in status of employee personal records such as name, address, telephone number, wage charge, transfer, attendance etc.

o Removing records of terminated employee from active file.

· Coordinating with Finance & Accounts in an efficient manner to enable timely and accurate processing of monthly payroll.

· Preparing salary slips and obtaining HR/Treasurer approvals.

· Time Office & Employee leave management including keeping track of attendance, maintaining employee leave records accurately, and in adherence to Leave Policy of the Hospital.

· Providing information concerning current and former employees to concerned stakeholders as and when required.

· Sending yearly maternity benefit information to the ELC.

· Enrolling employees in the HIMS for medical benefit.

· Attending to and effectively resolving employee queries relating to payroll, time office, leave balances etc.

· Preparing experience certificate of all who resign and complete all resignation formalities including exit form/ interview.

· Keeping track of and updating all renewal letters of employees.

Report Preparation:

· Reviewing departmental information such as number of vacancies, total number of employees and compile data for preparation of monthly Manpower Status reports.

· Assisting with compilation of monthly data for preparation of attrition report, Late Mark analysis etc.

Recruitment support:

· Attending to queries concerning job openings.

· Carrying out preliminary screening of applicants by obtaining information about interests, skills, ability and experience before referring those with Satisfactory qualification to interviewer or employment manager.

· Answering applicants’ queries pertaining to hospital’s employment policies etc.

· Carrying out employee verification processes.

· Keeping appointment letter, JD and id cards ready of new employees on Day 1.

Training support:

· Maintaining a record of induction training, all in-service education programs of all employees.

· Helping in organizing the training programs and all the programs and meetings conducted by the HR Department for the employees.

The duties and responsibilities in this job description are neither exclusive nor exhaustive and will be updated on a regular basis and may be amended in the light of changing circumstances following consultation with the postholder.

Competencies required: Knowledge, skills, attitude:

Knowledge

Essential

· Basic knowledge of HR processes

· Basic knowledge of HR & Personnel policies

Desirable

· Knowledge of Statutory Compliances

Skills

Essential

· Documentation skills

· Ability to prepare basic reports

· Comfortable working with HR software especially Payroll & Time Office

· Communication skills – both written and spoken

· Process orientation

Attitudinal parameters

· Good interpersonal abilities as evidenced by seamless collaboration with other functions and departments.

· Should demonstrate the highest ethical standards.

· A patient & effective listener

· Task orientation and an eye for detail

The Individual: (education and experience)

Essential

• A graduate in any discipline\

• 1+ years’ experience in HR operations

Join our dynamic team and contribute to the community

If you meet the above qualifications and are interested in this opportunity, please submit your resume at hr@holyfamilyhospital.in/deputyhr@holyfamilyhospital.in

Current CTC:

Excepted CTC :

Notice Period:

Job Type: Full-time

Pay: ₹18,000.00 - ₹25,000.00 per month

Benefits:

• Health insurance
• Provident Fund

Experience:

• Relevant: 2 years (Required)

Work Location: In person