HR Coordinator

We are looking for a well-rounded, experienced, and highly organized HR Coordinator to join our dynamic team in KSA. The ideal candidate should have a minimum of 7 years of hands-on HR experience, with a strong preference for those who have worked in the construction or contracting industry. This role demands a proactive professional who can independently manage HR operations across multiple project sites, ensuring smooth workforce administration, legal compliance, and strong employee engagement.
Key Responsibilities:

Employee Relations & General HR Operations

• Serve as the primary point of contact for all employee-related matters at site level.
• Actively handle employee grievances, disciplinary actions, and conflict resolution in a fair and transparent manner.
• Conduct periodic site visits to monitor staff morale and ensure open lines of communication between workers and management.
• Assist in the implementation of HR policies and ensure adherence across all levels.

Attendance & Timekeeping

• Oversee and manage the daily attendance system for all site workers and staff.
• Verify daily manpower at each project location, ensuring alignment with approved deployment plans.
• Follow up with site supervisors and foremen on any inconsistencies or irregularities.
• Maintain digital and manual timesheets for accurate payroll input.

Payroll & Timesheet Management

• Collect, validate, and submit employee timesheets to the payroll department on time.
• Track overtime hours, unpaid leaves, and deductions in coordination with site heads.
• Address payroll-related queries and issues from employees.

Accommodation & Transportation Coordination

• Monitor and manage company-provided accommodations to ensure hygienic and safe living conditions.
• Coordinate room allocations, bed space planning, and movement of employees.
• Liaise with the transport team to ensure timely pick-up/drop-off of staff to project sites.
• Address and resolve transportation or accommodation-related complaints.

Recruitment & Onboarding

• Support the recruitment process by coordinating with manpower suppliers and recruitment agencies.
• Handle document collection, visa processing follow-ups, and medical test scheduling.
• Conduct orientation programs for new joiners to ensure they understand company policies, site rules, and safety protocols.

Compliance & Legal Requirements

• Ensure all employees have valid documentation including Iqama, work permits, and medical insurance.
• Coordinate with PRO/administration for visa renewals, exit/re-entry, and final exits.
• Maintain employee files in compliance with Saudi labor laws and internal audit standards.

Performance & Discipline Management

• Monitor employee behavior and job performance; escalate issues to HR Manager when necessary.
• Track warnings, penalties, and disciplinary records.
• Support the annual performance appraisal process by gathering supervisor feedback.

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Desired Candidate Profile:

Education & Qualifications:

• Bachelor’s degree in human resources, Business Administration, or related field.
• HR certifications (CIPD, SHRM, PHR) are an added advantage.

Experience:

• Minimum 7 years of relevant HR experience, preferably in construction, contracting, or infrastructure projects.
• Experience handling blue-collar workers, multi-site workforce, and manpower logistics is highly desirable.

Skills & Competencies:

• Strong interpersonal and communication skills.
• Fluent in English; Arabic is a plus.
• Highly organized with excellent time management abilities.
• Proficient in Microsoft Office (Excel, Word, Outlook); familiarity with HRIS is a plus.
• Deep knowledge of Saudi Labor Law and local regulations.

Work Environment & Conditions:

• Must be willing to work in remote or on-site construction environments.
• Must be open to field visits and periodic travel between accommodation, head office, and project sites.
• Willing to work extended hours or weekends during critical project phases.

Job Type: Full-time