HR Coordinator

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Job category:

University Staff

Employment type:

Terminal (Fixed Term)

Job profile:

HR Coordinator

Job summary:

University Housing is hiring an HR Coordinator!

University Housing is a dynamic, 24/7 division that employs a diverse employee population of approximately 2,000 student staff and 500 career staff. Within our HR team of 13 career staff and 6 student staff, the focus of this role will be to support the student employment team that serves our robust student employment program.

This position will assist with the full life cycle employment activities (I-9s, CBC, staffing actions etc.) as well as a variety of divisional employment initiatives and programs in student employment. The individual in this role will provide exceptional customer service to applicants, employees, and prospective students.

This is a high volume and customer service-focused role that serves a diverse group of departments. Individuals who have professional experience providing high-volume support are highly encouraged to apply!

The HR Coordinator position is hybrid remote and is a 1-year fixed-term finite position. There may be opportunity for an extension dependent on performance, operational need, and budget.

Work Schedule:

• The primary schedule for this position is 8:00am – 4:30pm, Monday through Friday.
• Work schedule will be set with selected finalist(s) at time of offer. Schedule alterations as operations and position expectations demand.

Key job responsibilities:

• Audits and tracks compliance for various HR functions such as performance evaluations, onboarding, off boarding, criminal background checks, and credentialing

• Enters, reviews, and processes HR transactions according to established policies and procedures

• Serves as a point of contact to employees, managers, and internal and external stakeholders. Responds to inquiries and escalates more complex issues to the appropriate authorities

• Creates and maintains various HR specific reports, databases, and/or records to ensure compliance with established policies, procedures, and legal rules and regulations

• Manages the dissemination of HR related communications to various audiences under the direction of leadership

• Schedules logistics and secures resources for recruitment processes, onboarding activities, payroll functions, and/or other HR related activities

Department:

Division of University Housing, Human Resources

University Housing Human Resources is a fast-paced, service-driven department dedicated to supporting the workforce of the Division of University Housing at the University of Wisconsin - Madison. We provide strategic and consultative HR services for a team of 500 career employees and over 2,000 student staff, in service to the over 8,000 students in campus residence halls and 3,000 residents in University Apartments.

Compensation:

The starting hourly wage is $24.04 or higher based on qualifications with a competitive retirement and benefits package, including vacation, holidays, and paid time off. Benefits information can be found at: https://hr.wisc.edu/benefits/

Required qualifications:

• Previous Human Resources (HR) experience required

Preferred qualifications:

• SHRM-CP, SHRM-SCP, PHR, or SPHR certification(s) preferred

Education:

• Associate’s degree or Bachelor’s degree in Human Resources (HR) preferred

How to apply:

Please submit a resume within the online application system. We are only able to consider completed application materials submitted by the deadline date.

Candidates who apply for this position may be considered for other or future vacancies within this title, including those which may have a different work schedule and/or requirements from this vacancy.

Additional Information:

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of employer sponsorship) on or before the effective date of appointment.

University Housing may communicate with you about your application status using a text messaging service. To opt-out please reply "STOP" to text messages received or contact University Housing HR at hr@housing.wisc.edu or 608-262-2766. Message and data rates may apply.

Contact information:

University Housing Human Resources, hr@housing.wisc.edu, 608-262-2766

Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Institutional statement on diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal Opportunity Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.