HR Coordinator

Job Summary

The HR Coordinator plays a vital administrative and support role in managing the end-to-end process of final settlements, employee data reconciliation, system entries, and support services such as insurance and ticketing. The ideal candidate is resilient under pressure, does not take things personally , and can confidently communicate with employees and other departments to ensure smooth and accurate processing. Accuracy, speed, and accountability are key to success in this role.

Key Responsibilities

• Final Settlements (End of Service):
• Process full and accurate final settlement calculations (gratuity, leave encashment, notice pay, deductions, etc.) as per UAE Labor Law.
• Coordinate clearance forms, exit formalities, and resignation/termination documentation.
• Liaise with payroll and finance to ensure timely payment of dues.
• Ensure documentation is complete and filed in the HRIS or employee file.
• Support exit interviews.
• HR System Entries & Reconciliation:
• Enter and update employee data related to transfers (department, location, reporting line).
• Reconcile HR system entries for employee movements, terminations, and updates to ensure data accuracy.
• Perform routine audits to identify mismatches or errors in employee records.
• Maintain confidentiality and data integrity across systems.
• Employee Transfers & Changes:
• Process employee transfers in the HR system, including support for approvals, documentation, and notifications.
• Ensure correct alignment with payroll and benefits for any changes.
• Track and update status of transfers and movements in coordination with internal stakeholders.
• Support with Insurance and Travel:
• Assist in medical insurance additions, removals, and changes; ensure documents are submitted on time.
• Coordinate with the insurance provider and internal stakeholders for claims and benefit clarification.
• Support ticket bookings for business travel and offboarding requirements as per company policy.
• Other Administrative & Assigned Tasks:
• Assist in compiling reports or trackers related to employee movements and settlements.
• Respond to employee queries related to final dues, transfers, or HR services.
• Support HR audits and documentation compliance.
• Perform other administrative tasks assigned by the HR Manager or Head of HR.
  
  

Key Requirements

• 2–4 years of experience in HR operations, final settlements, or employee lifecycle coordination.
• Excellent knowledge of UAE Labour Law related to offboarding.
• Strong reconciliation skills
• Confident communicator – can speak with clarity to different levels of staff.
• Fast, accurate, and organized – able to manage multiple priorities without delays.
• Able to work under pressure and meet tight deadlines without taking work personally.
• Fluent in English
• Proficient in MS Excel, email writing, and system updates.