HR Coordinator

Leading the Change in Youth Development

At Boys & Girls Clubs of King County, we are taking youth programming to a new level. We are a leader in youth development, providing a safe, affordable place for kids and teens during critical out-of-school time. Our Clubs offer life-changing programs and services to youth throughout the greater Seattle area.

As the third largest major metro Boys & Girls Club organization in the United States, we have a rich history serving King County youth. If you are passionate about youth development, love to connect with people, have a proven track record of results with youth, and want to be part of an extraordinary team, Boys & Girls Clubs of King County is for you!

Opportunity Overview: Human Resources Coordinator

Under the supervision of the Chief Human Resources Officer (CHRO), the HR Coordinator handles the internal steps of the payroll process and development and maintenance of all HR systems. Additionally this position supports the administrative function of the HR office, including but not limited to benefits administration, onboarding, time tracking for grants, offboarding and record maintenance.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Establish and maintain payroll records for all employees, including inputting recurring wage deductions and allocating wage expenses to appropriate departmental accounts
• Prepare hourly and salary payroll for transmission to third party processor and verify accurate processing through preview reports; review rejected transactions and prepare correction documents; prepare on-demand checks for unusual circumstances, such as stipends, payment errors, and vacation payouts
• Provide customer services and serve as a resource to club leadership and CSC employees with time card processing or payroll processing questions or issues, payroll issues and needs, status and change form questions, accurate new hire packets, and benefits processing questions
• Work directly with external third party payroll processor and their customer support for any payroll related issues and needs, including on-demand checks, special reports, and out of cycle payroll needs
• Support accuracy of new hire and status change forms; provide coaching and training as needed to all managers on status and change documentation standards, acceptable GL codes, I-9, W-2, 401(k), and Direct Deposit requirements
• Review employment and employee status changes as prepared by managers, verify supporting documentation, enter data in payroll system, and make changes to employee benefit plan selections, including COBRA options upon separation from employment
• Reconcile monthly insurance billings to payroll or benefits reports; make adjustments or correct errors as needed
• Manage all annual, quarterly and monthly government compliance reporting
• Establish and maintain 401(k) deductions and coordinate with both third-party provider(s) and Boys & Girls Club of King County Finance team.
• Partner with Human Resource Business Partners (HRBP) and CHRO on providing payroll related information for unemployment claims
• Maintain and improve the quality and relevancy of HR content on ClubShare
• Good organization and attention to detail, professional presence, strong customer relations skills and ability to maintain strict confidentiality
• Establish and maintain both physical and electronic employee files.
• Maintain benefits enrollment system and online portal. Review and approve online enrollments, Process and import online benefit enrollments and life event changes to the HRIS/payroll systems
• Lead the benefits Open Enrollment process, including pre/post renewal meetings, updating benefits enrollment portal with benefit info changes, updating benefits enrollment page layout if needed, follow-up with eligible employees/managers to enroll, provide benefit informational meetings/webinars, if necessary
• During plan year, support new employee benefit eligibility processing, including provide benefits portion of NEO for eligible employees, walk employees through benefit offerings and portal.
• Answer benefits questions from employees and partnering with HRBPs, as needed. This potentially includes investigating the situation and options.
• Collaborate with Finance and Grants teams to establish and manage a grants time and GL tracking process that is both timely and accurate.

RELATIONSHIPS:

Internal: Maintain close, daily contact with Club Service Center and Club staff (professional and volunteer) and supervisor. Communicate daily to receive/provide information, discuss issues, explain or interpret guidelines/instructions.

External: Maintain contact as needed with external vendors, stakeholders and others as directed by supervisor.

QUALIFICATIONS, KNOWLEDGE, SKILLS, AND ABILITIES

The requirements listed below are representative of the knowledge, skill, and/or abilities required to perform this job satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Knowledge of:

• Systems and databases (HR systems and databases preferred)
• Website administration
• ADP Workforce Now required
• Microsoft Office Suite, payroll and time and attendance programs and databases

Ability to:

• Articulate and promote the Boys and Girls Clubs mission and core values to diverse audiences.
• Define problems, collect data, establish facts and draw valid conclusions.
• Establish and maintain effective working relationships including customer service and strong oral and written communication skills and ability to write reports and business correspondence.
• Provide excellent customer service and communicate sensitive information in an appropriate manner.
• Conduct virtual and in person training for leaders and staff in HR related content.
• Communicate effectively, orally and in writing, including the ability to listen effectively. This includes explaining complex issues and applicable legal requirements, policies, and procedures to staff and leaders.
• Operate personal computer, including Microsoft Office Suite software applications.
• Operate specialized software applications, such as our Talent Management system, that support the human resource management function.
• Use and adapt technology to improve the efficiency and accuracy of business processes.
• Contact members requesting information, and provide policy services.
• Educate employees on which benefits they are entitled to receive.
• Assist employees in choosing which benefits work for them and their families.
• Explain features and offer solutions of various policies to match the needs for each client’s situation.

Experience:
Three to five years of progressively responsible experience in human resources, payroll, systems administration, administrative, and/or data management. Experience in a nonprofit organization is desired. Paycom experience is a plus.

Education and Training:
Bachelor’s degree in human resources, public administration, business, or other related field is preferred. Combination of education and prior work experience will be considered.

Licenses and Certifications:
PHR or SHRM-CP Certification Preferred.

HOURS: Full-Time 40 hours per week
LOCATION: Club Service Center, 220 West Mercer St., Suite 410, Seattle, WA 98119

This is an onsite position requiring attendance five days per week. The standard work schedule is either 8:00 a.m. to 5:00 p.m. or 7:00 a.m. to 4:00 p.m.

The current office is located in Tukwila, Washington. Please note that the office is scheduled to relocate to downtown Seattle on August 1, 2026. Additional details regarding the office relocation, parking, transportation options, and workplace expectations will be provided during the interview process.

Key Performance Indicators:

• Achieve timely and accurate maintenance of HR and Payroll Records
• Continuous improvement of payroll processing accuracy
• Consistently providing excellent employee support
• Consistently providing timely and accurate benefits administration
• Continuous improvement of HR processes and cross functional processes with other departments

All offers are contingent upon passing a thorough background check including a National Criminal History Background check.

PHYSICAL REQUIREMENTS AND WORKING ENVIRONMENT:

The physical demands and characteristics of the work environment described here are representative of those occurring in the performance of the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Long periods of being in a stationary position; operating a computer and other office equipment; frequently moving to/from various work areas; frequently communicating by phone and email; frequently remaining in a stationary position during meetings, discerning meeting content, and exchanging accurate information; frequently moving to/from off-site meeting and/or event locations; occasionally moves supplies and/or equipment weighing up to 20 pounds.

Staff in this position work in an office, club site, and/or home office (with approval). The noise level in the work environment is usually low to moderate. Club site noise levels can be high. While performing the duties of this job, the employee is occasionally exposed to toxic or caustic chemicals (e.g. copier toner, correction fluid, markers).

DISCLAIMER:

This position description generally describes the principle functions of the position and the level of knowledge and skills typically required. It does not constitute an employment agreement between the employer and employee, and it is subject to change as the needs of the employer and the requirements of the job change.

Equal Employment Opportunity and Non-Discrimination

Boys & Girls Clubs of King County (BGCKC) is committed to equal opportunity for all employees and applicants. BGCKC does not discriminate with regards to hiring, assignment, promotion or other conditions of staff employment because of race, color, religion, sex, national origin, age, marital status, sexual orientation, gender, gender identity, veteran status, disability, genetic information or any other status protected under local, state or federal law.

In accordance with the Americans with Disabilities Act, upon request, reasonable accommodations may be made to enable qualified individuals with disabilities to apply and to perform the essential functions of our positions.