HR Coordinator Malvern, PA

Malvern, United States

Job Description

Job Title:

HR Coordinator

Job Code:

16015 (Non-exempt)

Functional Area:

Division Office

Department:

Malvern Store Support

Reports To:

Director, Human Resources

Date:

2025

Position Overview:

The Division HR Coordinator plays a key role in supporting retail stores across the division by delivering exceptional customer service and managing a wide range of HR functions. This role is responsible for coordinating division-wide HR projects and processes, resolving paryoll and HRIS issues, and ensuring smooth administrative operations.

Qualifications

Preferred qualifications include:

High School diploma or G.E.D.

5 + years of office experience, ideally in Human Resources

Proficiency in Microsoft Office Suite (Word, Excel, Access, Visio, PowerPoint)

Experience with HR systems such as PeopleSoft and managing large databases.

Familiarity with HR practices and relevant federal/state regulations

Strong customer service skills and experience handling confidential information

Ability to manage multiple priorities and assignments

Strong research, organizational, and planning skills

Excellent written and verbal communication skills

Strong interpersonal Skills

Key Responsibilities

Manage weekly and holiday payroll for Division Office Team

Provide HR team support through research, reporting, and query management

Handle Business Ethics communications and conduct initial follow-ups

Maintain and audit HR database records; identify and implement process improvements

Coordinate new hire onboarding, including paperwork, training setup, and orientation scheduling

Support HR initiatives such as imaging, payroll, and document retention

Assist HR Managers with quarterly bonus verification for retail teams

Administer incentive payments for Operations Specialists, Store Directors, Relief Store Directors, and Pharmacy Managers

Resolve payroll, HRIS, and administrative issues for retail staff; manage help desk tickets

Process terminations for key retail roles

Upload contest payouts and communicate payroll updates to store teams

Collaborate with Pharmacy Payroll Coordinators on job data changes

Administrator relocation packages and ensure proper documentation

Process Final Pay, on-Demand checks, and off-cycle payments

Ensure accurate position management for backstage roles

Administer company recognition programs

Manage unemployment compensation responses in coordination with stores and HR teams

Perform other duties as assigned by the division.

Travel Requirement

Up to 5% division wide

Albertsons Companies is an Equal Opportunity Employer.

Salary will be commensurate with experience ad qualifications.

Albertsons Companies is at the forefront of the revolution in retail. &Committed to innovation and fostering a culture of belonging, our team is united with a unique purpose: to bring people together around the joys of food and to inspire well-being. &We want talented individuals to be part of this journey! Locally great and nationally strong, Albertsons Companies (NYSE: ACI) is a leading food and drug retailer in the U.S.& We operate over 2,200 stores, 1,732 pharmacies, 405 fuel centers, 22 distribution facilities, and 19 manufacturing plants across 34 states and the District of Columbia. Our well-known banners include Albertsons, Safeway, Vons, Jewel-Osco, ACME, Shaw’s, Tom Thumb, United Supermarkets, United Express, Randalls, Albertson’s Market, Pavilions, Star Markets, Market Street, Carrs, Haggen, Lucky, Amigos, Andronico’s Community Markets, King’s, Balducci’s, and Albertson’s Market Street. Our vision is to be a retail leader admired for national strength with deep local roots, offering an easy, fun, friendly, and inspiring experience, no matter how customers choose to shop with us. We celebrate the rich diversity of the communities we serve, and strive to create a workplace where everyone has equal access to opportunities and resources, and can fully contribute to their and our company’s success. Bring your flavor Building the future of food and well-being starts with you. Join our team and bring your best self to the table. & & Disclaimer The above statements are intended to describe the general nature of work performed by the employees assigned to this job and are not the official job description for the position. All employees must comply with Company, Division, and Store policies and applicable laws. The responsibilities, duties, and skills of personnel may vary within store and/or from store to store and the official job description will be provided during the application process. Albertsons is an Equal Opportunity Employer This Company is an Equal Opportunity Employer, and does not discriminate on the basis of race, gender, ethnicity, religion, national origin, age, disability, veteran status, gender identity/expression, sexual orientation, or on any other basis prohibited by law. Consistent with applicable state and local law, the Company will consider for employment qualified applicants with arrest and conviction records.& We endeavor to make this site accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact us at 1-888-255-2269(option #4).

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