HR Generalist

Current employees: if you are currently employed at any of the universities of wisconsin, log in to workday to apply through the internal application process.

Job category:

Employment type:

Job profile:

Job summary:

The HR Generalist performs a wide variety of complex human resources activities for the units supported by Bascom Business Services (BBS).

This is a key service-oriented position within the BBS team that requires an extremely high degree of initiative and individual judgment. The HR Generalist is responsible for supporting the recruitment and hiring of student employees, such as posting jobs, entering hires into the HR system, and I-9 verification. It also provides logistical support for permanent and temporary employee recruitment, e.g. managing applications, scheduling interviews and record keeping. The position works closely with the Graduate School Fellowship Office, managing over 100 fellowships. The position will work collaboratively within the BBS team on processing HR transactions, creating and maintaining reports, and auditing to ensure compliance, in support of various HR activities.

The HR Generalist is responsible for all aspects of payroll processes, therefore attention to detail and time management are of utmost importance. This position requires detailed tasks to be performed efficiently and often simultaneously. The successful candidate must be able to relate well with others, have strong communications skills, be an active listener, and have excellent follow-through.

Bascom Business Services supports central administrative units: Office of the Chancellor, Office of the Provost, Offices of Legal Affairs and Compliance, Office of the Secretary of the Faculty, Office of the Secretary of the Academic Staff, University Relations, Strategic Communication, Data, Academic Planning and Institutional Research (DAPIR), Office of Strategic Consulting, Chazen Museum of Art, University Research Park Inc., UW Press, Wisconsin Entrepreneurship Hub, Global Health Institute, Division of the Arts, Officer Education, and the Graduate School. We currently support over 500 FTE including limited appointees, academic staff, university staff, and student assistants, 325 student hourly employees, and dozens of other positions (e.g. Ombuds, Professor of Military Science, Badger Talks).

The HR Generalist reports to the HR Director for University Administration.

Key job responsibilities:

• Contributes to the development, implementation, interpretation, and revision of work unit Human Resources policies and procedures according to institutional and legal rules and regulations (10%)

• Executes and audits work transactions and changes adhering to established policies and procedures to meet anticipated deadlines (25%)

• Receives, responds to, and resolves employee questions and problems (25%)

• Represents unit/program at institutional workshops, informational meetings, and training sessions (10%)

• Serves as lead payroll coordinator. Prepares, organizes, processes, audits payroll; completes payroll transactions and changes adhering to established policies and procedures to meet anticipated deadlines (20%)

• Provides consultation, performs analytics, and/or maintains personnel files, communications, and materials for work unit through various mediums (20%)

Department:

University Administration | Bascom Business Services

Compensation:

The minimum annual salary for this position is $52,000. Actual starting salary is based on experience and other qualifications.

This position offers a comprehensive benefits package, including generous paid time off, competitively priced health/dental/vision/life insurance, tax-advantaged savings accounts, and participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund. Learn more here.

Qualifications:

• Experience in a complex administrative environment

• Proficiency in Microsoft Office, including Outlook, Word, and Excel

• Demonstrated analytical and decision-making skills

• Excellent oral and written communication skills, including the ability to explain complex information in an understandable fashion to a variety of individuals with different levels of knowledge on the topic

• Ability to exercise sound judgment, discretion, and maintain confidentiality

• Demonstrated commitment to courteous and responsive customer service, with the ability and desire to work collaboratively

• Human resources related experience

• Payroll related experience

• Demonstrated ability to prioritize workload, manage multiple projects and deadlines effectively, and follow-through on tasks and work unsupervised

• Demonstrated ability to work independently and in a team setting to establish and maintain effective working relationships

• Ability to communicate with tact and discretion in difficult employment and personnel situations

• Knowledge of and/or the ability to learn and apply Universities of Wisconsin and UW-Madison policies and procedures

• Acute attention to detail

Education:

Bachelor's degree preferred

How to apply:

To apply for this position, select either “I am a current employee” or “I am not a current employee” under Apply Now. You will then be prompted to upload your application materials.

Your cover letter and resume should highlight how your skills and experience align with the qualifications listed above. The hiring committee will will rely on these written materials to determine which applicants move forward in the process. References will be requested from final candidates.

University sponsorship is not available for this position, including transfers of sponsorship and TN visas. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. If you are selected for this position you must provide proof of work authorization and eligibility to work.

Contact information:

Kory Breuer, HR Manager, kory.breuer@wisc.edu

Institutional statement on diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal Opportunity Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.