HR Manager

Furnispace Interior Decoration LLC - HR Manager (Full-time)
Location: Dubai Silicon Oasis, Dubai, UAE

About Us
Furnispace is a growing interior designing company based in Dubai Silicon Oasis. This is our first dedicated HR hire.

We need an experienced, hands-on HR professional who knows UAE/Dubai employment law and regulations inside-out, can build HR infrastructure from scratch, enforce strict policies fairly, ensure full legal compliance, and drive cultural and operational change.

Position Summary
We seek a senior HR Manager (or HR Head) to establish and run end-to-end HR operations, policies, and programs. The role requires deep, practical knowledge of UAE Federal Labour Law, Dubai Free Zone rules (if applicable), visa and immigration processes, WPS/payroll, occupational health & safety, Emiratisation, DIFC/DDA norms (if relevant), and HR best practices. The ideal candidate is decisive, organized, detail-oriented, and able to deliver immediate improvements and long-term systems.

Key Responsibilities (non-exhaustive)

• Build HR function: design org structure, job descriptions, grading, compensation framework, and career paths.
• Recruitment & onboarding: full-cycle hiring (sourcing, interviewing, testing, offer, employment contract), background checks, medical tests, visa processing, Emirates ID, labour card, and thorough onboarding program (induction, probation objectives, buddy system).
• Employment contracts & compliance: draft and maintain compliant contracts (Arabic/English where required), ensure alignment with UAE Labour Law, Ministry of Human Resources & Emiratisation (MOHRE), Dubai regulations, and any Free Zone rules. Keep up with legal changes and advise management.
• Visa, immigration & residency: manage work permits, entry permits, residence visas, visa cancellations, family visas, dependents’ sponsorships, Emirates ID processes, and coordination with typing centers/typing agents and PRO tasks.
• Payroll & benefits: operate accurate, timely payroll (Wages Protection System — WPS), salary structuring, gratuity calculations, statutory deductions (Pension/End of Service for UAE nationals if applicable), overtime rules, leave accruals, and benefits (medical insurance, allowances). Reconcile bank transfers.
• Attendance & timekeeping: implement biometric/roster systems, overtime approval workflow, shift management, absence tracking, and corrective actions for abuse.
• Policies & employee handbook: develop and enforce a comprehensive employee handbook and strict policies covering:
• Code of conduct, anti-harassment/anti-discrimination, conflict of interest
• Working hours, overtime, weekend/shift rules, punctuality
• Annual/ sick/ maternity/ paternity/ unpaid leave policies with application/approval processes
• Probation, confirmation, promotion, salary review cycles
• Performance management, KPIs, appraisal calendar, promotions, salary increments
• Disciplinary procedure, warning letters, suspension, termination, exit interview process
• Grievance handling and whistleblowing mechanism (confidential)
• Social media and IT usage, confidentiality, data protection and record retention
• Health, safety, PPE, incident reporting, first aid, and emergency evacuation
• Substance abuse and medical surveillance policies
• Performance management & talent development: implement KPIs, periodic appraisals, probation reviews, succession planning, learning & development, training calendar, induction and technical/soft-skills training.
• Emiratisation & UAE nationals engagement: implement Emiratisation targets, trainee/graduate programs, government scheme compliance, incentives, and reporting.
• Employee relations & engagement: maintain employee morale, run surveys, organize engagement programs, recognition schemes, CSR activities, and maintain open communications.
• Health, safety & security: ensure compliance with Dubai Municipality, Dubai Civil Defence, and DOH/OHS requirements; manage workplace safety audits, risk assessments, incident investigations, and reporting.
• Termination & exits: conduct compliant terminations, notice periods, final settlements, end-of-service gratuity calculations, knowledge transfer, clearance procedures, and full exit documentation.
• HRIS & recordkeeping: deploy and manage HRIS/ERP, maintain personnel files (digital & physical) per legal retention periods, secure confidential records, and produce HR analytics and dashboards.
• Legal coordination & audits: liaise with MOHRE, Dubai Courts, labour consultants and legal counsel; prepare for and manage labour inspections and audits; respond to labour complaints and litigation.
• Policies for contractors & third parties: implement contractor onboarding, subcontractor compliance, contractual adherence, and site induction for vendors.
• Budgeting & vendor management: HR budget planning, vendor selection (medical, recruitment, trainers, insurance, PRO), and SLA management.
• Reporting: regular HR KPIs, headcount, attrition, recruitment funnel, payroll reports, and compliance updates to management.

Minimum Qualifications & Experience

• Bachelor’s degree in HR, Business Administration, or related field; Master’s or CIPD/SHRM preferred.
• 6+ years progressive HR experience in the UAE (manufacturing/industrial or retail preferred), with at least 3 years in a managerial/senior HR role.
• Deep, demonstrable knowledge of UAE Federal Labour Law, MOHRE procedures, WPS, Emirates ID, and Dubai-specific regulations.
• Proven track record in building HR processes, policies, HRIS implementation, and leading full-cycle HR operations.
• Strong English; Arabic proficiency an advantage.
• High integrity, confidentiality, strong decision-making, and stakeholder management skills.

Desired Skills & Attributes

• Expert in payroll, benefits, visa/residency processing, and labour disputes handling.
• Experience with HRIS (SAP SuccessFactors, Oracle, BambooHR, or similar) and biometric/attendance systems.
• Strong documentation skills and meticulous attention to compliance detail.
• Able to produce clear policies, handbooks, and SOPs.
• Leadership, change management, training, and coaching capabilities.

Deliverables - First 90 Days (examples)

• Complete HR audit and compliance gap analysis; present action plan.
• Draft and roll out employee handbook, core HR policies, and standard templates (offer, contract, forms).
• Implement reliable payroll process and WPS compliance.
• Set up attendance/biometric system and probation/performance review calendar.
• Establish visa/immigration SOPs and PRO vendor relationships.
• Launch onboarding program and mandatory compliance training.

Company Expectations & Rules (strict)

• Zero tolerance for policy violations: breaches of safety, harassment, fraud, theft, or confidentiality result in immediate disciplinary action, up to termination.
• All employees must follow attendance, uniform, PPE and safety rules; falsification of records is a dismissible offense.
• All HR actions must be documented; no verbal-only warnings or approvals.
• No hiring outside formal process; all offers must be approved in writing and contracts filed.
• Full compliance with WPS, visa rules, and MOHRE reporting — payroll errors not tolerated.
• Confidential HR data must be encrypted/secure; access strictly on a need-to-know basis.
• Regular internal audits; non-compliance must be remedied within specified timelines.

What We Offer

• Competitive salary and benefits package (commensurate with experience).
• Opportunity to build and lead HR for a growing company.
• Professional development and performance-linked incentives.

Application Instructions
Send CV, cover letter describing UAE HR accomplishments, and expected salary to info@furnispace.ae with subject: “HR Manager - Dubai Silicon Oasis.”

Shortlisted candidates will be required to provide references, copies of relevant certificates, and evidence of UAE HR experience.

Only candidates authorized to work in the UAE or who can secure employment visas will be considered.

Job Type: Full-time

Pay: AED3,000.00 - AED6,000.00 per month

Work Location: In person