HR & Office Operations Coordinator

HR & Office Operations Coordinator

No. of Openings: 1 (Islamabad Office)

Job Type: Full-time, Permanent (onsite with flexibility)

Experience Required: Minimum 3 years in HR and Office Administration (preferably in IT / AI / Technology company)

Location: Islamabad, Pakistan

Working Days: 5 days per week — 8 hours per day

Application Deadline: December 10, 2025

Job Overview

Vision Tact — a leading technology company specializing in AI, Data Science, Automation, and GIS solutions — is looking for a proactive and organized HR & Office Operations Coordinator to manage day-to-day HR functions and administrative activities at our Islamabad office.

This role is designed for a detail-oriented professional who can support recruitment, onboarding, payroll coordination, and office management in a growing, innovation-driven environment. You’ll work directly with the company’s founder and leadership team to ensure smooth operations and compliance with Vision Tact’s standards.

Key Responsibilities

• Manage the end-to-end recruitment process , from job posting and screening to scheduling interviews and onboarding new hires.
• Support the creation and maintenance of HR documentation , including employee contracts, offer letters, and the Vision Tact Employment Handbook.
• Maintain and update employee records in HR systems (Odoo, Zoho People, or similar).
• Assist in the development and implementation of HR policies and compliance procedures .
• Coordinate office administration activities such as attendance tracking, supplies, scheduling, and facility management.
• Collaborate with the finance department to support monthly payroll preparation and employee reimbursements.
• Handle employee relations and serve as the first point of contact for internal HR queries.
• Maintain confidentiality and ensure a positive, professional, and ethical work environment.
• Assist with internal communications, team coordination, and administrative reporting to the management team.

Skills & Tools Required

• Proficiency in HR and office tools such as Odoo HR, Zoho People, Google Workspace, and ClickUp/Slack .
• Understanding of IT, AI, or data science recruitment and the ability to evaluate candidates for technical roles.
• Strong organizational and time-management skills with attention to detail.
• Excellent written and verbal communication skills in English.
• Knowledge of HR policies, employee documentation, and compliance standards in Pakistan.
• Ability to work independently and handle multiple priorities in a fast-paced environment.

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or related field (Master’s preferred).
• Minimum 3 years of experience in HR and administrative roles, ideally in a technology-focused company.
• Experience managing HR records, recruitment portals, and office operations.
• Familiarity with payroll coordination, attendance systems, and HR automation tools.
• Professional certifications (e.g., SHRM-CP, CHRP, or similar) will be a plus.

What We Offer

• Opportunity to work in a growing AI and Data Science organization with an international presence.
• Exposure to innovative HR automation processes and recruitment tools.
• Supportive leadership and a collaborative team culture.
• Competitive salary based on experience and skill set.
• Clear career growth path within Vision Tact’s HR and Operations division.