HR Operations Coordinator

Description:

The HR Operations Coordinator provides essential administrative and operational support across the People team, partnering closely with Talent Acquisition, HR Operations, and Learning & Development. This role is responsible for coordinating hiring and onboarding activities, maintaining accurate employee data within HR systems, and supporting transactional HR processes that ensure a seamless candidate and employee experience.

This position is ideal for an early-career HR professional with strong systems aptitude, exceptional organizational skills, and a customer-service mindset. The HR Operations Coordinator plays a critical role in enabling the People team to operate efficiently while maintaining high standards of accuracy, responsiveness, and professionalism.

Key Responsibilities:

Talent Acquisition & Hiring Coordination

• Coordinate interview scheduling between candidates, recruiters, and hiring managers
• Communicate with candidates regarding interview logistics, next steps, and onboarding timelines
• Support recruiters with administrative tasks related to requisitions and candidate workflows in the ATS
• Coordinate internal employee referral program
• Prepare and send offer and onboarding documentation as needed
• Ensure new hires are fully set up in systems prior to their start date

Onboarding & HR Operations Support

• Manage administrative onboarding tasks, including system setup, documentation tracking, and data entry
• Enter and update employee information in the HRIS (Paylocity), including pay rate changes, job or status changes, and name change requests
• Support benefits administration by assisting with Employee Navigator updates and coordinating catch-up benefit deductions following leaves
• Assist with leave-related administration by sending and tracking required paperwork, following up on missing documentation, and routing information to HR leadership without determining eligibility or making leave decisions

HR Systems, Reporting & Compliance Support

• Support the HR Operations team by running standard HR and workforce reports
• Maintain data accuracy across HR systems
• Support time and labor administration
• Assist with reporting workers’ compensation claims and tracking related documentation
• Partner with the HR Systems Administrator to support ongoing system maintenance and audits

Learning & Development Support

• Assist with LMS administration and upkeep
• Coordinate course scheduling, enrollment, and completion tracking
• Support Learning and Development logistics as needed

Employee & Candidate Experience

• Serve as a first point of contact for transactional HR and candidate inquiries
• Provide timely, accurate, and service-oriented responses
• Ensure a positive and organized experience throughout the hiring and employee lifecycle

Requirements:

Qualifications

• 2–4 years of experience in HR Operations, Talent Acquisition coordination, or a related HR support role
• Hands-on experience using an HRIS, with Paylocity strongly preferred
• Experience working in an ATS and coordinating directly with candidates
• Strong organizational, administrative, and follow-through skills
• High attention to detail and commitment to data accuracy
• Excellent written and verbal communication skills
• Strong customer service orientation
• Experience supporting benefits administration, with Employee Navigator preferred
• Experience supporting onboarding or learning management systems
• Experience in healthcare, multi-site, or fast-growing organizations preferred

Core Competencies

• Systems-savvy and detail-oriented
• Highly organized and dependable
• Service-minded and responsive
• Comfortable managing multiple priorities
• Strong collaborator across teams